REGULAR PUBLIC MEETING FEBRUARY 12, 2025
I.	Salute to the Flag
II.	Presiding Officer's Meeting Notice Statement
"I hereby call to order the Regular Public Meeting of the Teaneck Board of Education, held on Wednesday, February 12, 2025, in person at Teaneck High School located at 100 Elizabeth Avenue, Teaneck, NJ and virtually via Zoom app, at 7:00 PM. Adequate notice of this meeting has been sent to the Record and The Star Ledger, f iled with the Municipal Clerk and posted on the school district website at www.teaneckschools.org, on January 9, 2025."
III.	Roll Call

Board Member	Present	Absent	
Dr. Gruber (David)			
Mrs. Hosein (Nadia)			
Dr. Kirshenbaum (Gerald)			
Mrs. Levy (Jennifer)			
Mrs. Reyes (Kassandra) - Vice President			
Mr. Rodriguez (Jonathan)			
Mrs. Williams (Clara)			
Mr. Wolff (James)			
Mr. Ha (Edward) - President			

Student Board Liaison	Present	Absent	
Blake Ricketts - 12th Grade			
Angel Porras - 11th Grade			
Mostafa Abouganba - 10th Grade			
Matias Wouters - 9th Grade			
IV.	Reaffirmation of District Goals
Mission: The Teaneck Public School District educates and empowers students by providing a high-quality, rigorous educational experience which prepares students for success within a diverse, global society.

Vision: The Teaneck Advantage: Educational Excellence for All

Board Goals

GOAL 1: Teachers and administrators in the Teaneck Public Schools will further elevate academic programs by creating varied learning pathways and by improving student supports.

GOAL 2: The Teaneck Public Schools will continue to improve facilities and technology in support of 21st Century learning opportunities.

GOAL 3: The Teaneck Public Schools will execute effective communications and solidify quality relationships with educational partners within and throughout the community.

GOAL 4: The Teaneck Public Schools will create equitable and inclusive learning opportunities for all students.

GOAL 5: The Teaneck Public Schools will ensure operational excellence in hiring, developing and retaining staff.

V.	Superintendent's Report
VI.	Student Liaison Report
VII.	Public Comment Session I (Agenda Items ONLY)
Thank you all for being here tonight. This portion of the meeting is open to residents for comment. Residents are to state their name, the town they live in, and subject matter. Comments are limited to three minutes per person. The Public Comment session I will last for thirty-minutes and is limited to comments on agenda items only. The Public Comment session II is open to comments on other matters of public concern. Individuals may not give their time to another individual. Groups speaking on the same topic should combine their message into one. Members of the public are discouraged from speaking negatively about an employee or a student. Do not call an employee or student by name, otherwise the conversation will be discontinued. The Board bears no responsibility for comments made by the public. Comments regarding employees or students cannot be legally responded to by the Board. The Superintendent may respond to some questions at the conclusion of the public comment session. If you have a question or comment that requires a direct response, we encourage you to put your questions in an email to the Board secretary. All meetings are recorded and, therefore, statements made during public participation cannot be altered or amended and shall be included in the minutes as presented.

Motion to Open the Public Comment Session I:

Motion by Board Member	, seconded by Board Member	, Opened at 	P.M.

Motion to Close the Public Comment Session I:

Motion by Board Member	, seconded By Board Member	, Closed at 	P.M.

VIII.	Board Committee Report
	Community Relations - Trustee Nadia Hosein 	Curriculum - Trustee Gerald Kirshenbaum
	Finance & Facility - Trustee David Gruber 	Negotiations - Trustee Clara Williams
	Personnel - Trustee Jonathan Rodriguez 	Policy - Trustee Clara Williams
	Special Ed - Trustee Kassandra Reyes

IX.	Agenda Items
I.	
BOARD OPERATIONS 01 thru 02	February 12, 2025
1.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education approves the minutes from the following meetings:
1.	January 7, 2025 - Reorganization Meeting
2.	January 12, 2025 - Board Retreat
3.	January 22, 2025 - Regular Public Meeting
4.	January 22, 2025 - Executive Session EXPLANATION:	Agenda item submitted by Dr. Anaya
2.	WHEREAS, the Teaneck Board of Education has reviewed the Superintendent’s report of incident(s) of Harassment/Intimidation/Bullying (“HIB”) and has reviewed the Superintendent’s recommendations with respect to those incident(s) of HIB.

NOW, THEREFORE BE IT RESOLVED, that the Board accepts the Superintendent’s recommendations.
BE IT FURTHER RESOLVED, that pursuant to N.J.S.A. 18A:37-15(d), the Superintendent of Schools shall inform the applicable parents/guardians of the students involved in these incidents with the following information within five school (5) days of this Board meeting:
1.	The nature of the investigation;
2.	Whether the District found evidence of HIB;
3.	Whether discipline was imposed;
4.	Whether services were provided to address the incident of HIB.
5.	Campus Case Numbers listed below.
EXPLANATION: Agenda item submitted by Dr. Spencer

SCHOOL OPERATIONS AND CURRICULUM 01 THRU 01	February 12, 2025
1.	THEREFORE BE IT RESOLVED, that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the volunteers for the 2024-2025 school year pending criminal history review.

Volunteers Terpsichorean Dance Program	
Tiffany Sills	
Juanita Mikell	
Natalie Cureton	
Gervonn Romney-Rice	
Shelley Worrell	
Tammy Felton	
Tasha Dowdell	
Treva Spencer	
Dena Dupree	
Talia Sills	

EXPLANATION:	Agenda item submitted by Dr. Spencer

FINANCE AND BUDGET 01 THRU 23	February 12, 2025
1.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the payments of the claims for the period of January 18, 2025 - January 27, 2025.

Fund	Amount	
General Fund	$1,603,854.87	
Capital Outlay	$5,313.70	
Special Revenue	$181,187.67	
Community Education	$3,036.95	
Food Service	$131,167	
Total Payments	$1,924,560.19	

EXPLANATION:	Agenda item submitted by Dr. Anaya

2.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the payroll for the period of January 1, 2025 - January 31, 2025.

Fund	Amount	
Fund 11	$4,469,432.00	
Fund 20	$294,240.73	
Fund 60	$68,710.79	
Fund 61	$8,235.76	
Fund 90	$2,009,676.91	
Total Payments	$6,850,296.19	

EXPLANATION:	Agenda item submitted by Dr. Anaya

3.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, has received and accepts the financial reports of the Treasurer of School Monies for the months ending November and December 2024 and certifies that the reports indicate that no major account or fund is over expended in violation of N.J.A.C. 6:20-2.13 and that sufficient funds are available to meet the district's financial obligations for the remainder of the school year. See page 21.

EXPLANATION:	Agenda item submitted by Dr. Anaya

4.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, has received and accepts the financial reports of the Board Secretary for the month ending January 2025 and certifies that the reports indicate that no major account or fund is over expended in violation of N.J.A.C. 6:20-2.13 and that sufficient funds are available to meet the district's financial obligations for the remainder of the school year.

EXPLANATION:	Agenda item submitted by Dr. Anaya

5.	WHEREAS N.J.S.A.18A:22-8.1 authorizes a school district to transfer amounts among line items and program categories;

THEREFORE BE IT RESOLVED, that the Teaneck Board of Education, upon recommendation of the Superintendent, approves the line item transfers for the months of January 2025. See page 23.

EXPLANATION:	Agenda item submitted by Dr. Anaya

6.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the contract with Biaggio’s & The Terrace Elegant Banquet Events to host the Teaneck HS Senior Awards Lunch on Wednesday, June 12, 2025 in the amount not to exceed $14,541.16.

EXPLANATION:	Agenda item submitted by Dr. Anaya

7.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, authorizes the submission of the amendment of the 2024-2025 IDEA (Individual with Disabilities Education Act) application to the New Jersey Department of Education appropriating carryover monies from the 2023-2024 school year as detailed below:
IDEAGrant	
GrantClass	Original Application	Carryover	Amended
24-25Application	
Basic	$1,332,163	$54,103	$1,386,266	
Preschool	$34,660	$3,972	$38,632	
Total 2024-2025 IDEA Grant	$1,424,898	

EXPLANATION:	Agenda item submitted by Dr. Anaya

8.	WHEREAS, the Teaneck Board of Education in accordance with N.J.S.A. 18A:23-1 must have a certified External Audit of the district's accounts and financial transactions; and
WHEREAS, the Teaneck Board of Education received the audit performed by Lerch, Vinci and Bliss, LLP, and discussed said Audit at its public workshop meeting held on February 5, 2025; and
THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, hereby accepts the Audit Report and approves the Corrective Action Plan (CAP) and the Certificate of Implementation (COI) for the year ending June 30, 2024 as prepared by Lerch, Vinci and Bliss, LLP Certified Public Accountants. See pages 25-32 for CAP AND COI.

EXPLANATION: Agenda item submitted by Dr. Anaya

9.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, approves the attendance of staff members at a Professional Development and Conference with a Grand total of $2,308.16 (District Funded: $2,308.16). See page 33.

EXPLANATION:	Agenda item submitted by Dr. Scott

10.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the	Superintendent, approves Student Field Trips listed on the attached summary totaling
$6,344.00 (District Funded: $2,098; Parent Funded: $4,246.) See page 35. EXPLANATION:	Agenda item submitted by Dr. Scott
11.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves out-of-district tuition contracts for students requiring Special Education out-of-district placements in accordance with their respective Individualized Educational Plans (IEPs) for the 2024-2025 school year in the amount of $251,125.67. See page 40.

EXPLANATION:	Agenda item submitted by Dr. Scott

12.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves contracts with clinicians and agencies to provide related services and independent evaluations as needed for the 2024-2025 school year per the attached list in an amount not to exceed. See page 41.

EXPLANATION:	Agenda item submitted by Dr. Scott

13.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the attached list of Student Fundraising Activities. See page 42.

EXPLANATION:	Agenda item submitted by Dr. Scott

14.	THEREFORE BE IT RESOLVED, that the Teaneck Board of Education, upon the recommendation of the Superintendent, accepts the following donations:

Item	Estimated Value	Donor	On Behalf Of	
Financial Contribution / Check	$205.31	Roseanne Ponchick	Whittier Elementary School for the purchase for Teaneck Tea books.	
Financial Contribution / Check	$200	Blackbaud Giving Fund	Hawthorne Elementary School to support academic programs and student activities.	

EXPLANATION:	Agenda item submitted by Dr. Scott

15.	THEREFORE BE IT RESOLVED, that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the agreement with GPS Empowerment to conduct an interviewing skills workshop on February 25, 2025 for sixteen (16) High School Students in an amount of $300 per session not to exceed $300. ACCT: 20-440-100-300–00-000-000 FORUM Grant/Purch Ed Svs

EXPLANATION:	Agenda item submitted by Dr. Scott

16.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon recommendation of the Superintendent, approves an agreement with The Harlem Magic Masters, Inc. for one(1) 45 minute assembly on March 4, 2025, for Whittier students (grades 1 through 4) in an amount not to exceed $1,200. The assembly will reinforce the school­wide theme of our mascot, “Whittier Wolf,” PAWS—Practice Respect, Act Responsibly, Work Hard, and Stay Safe—as the players educate and entertain students about these topics. Grant Funded - TITLE IV: 20-280-100-300-00-150-000.

EXPLANATION:	Agenda item submitted by Dr. Scott

17.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves an agreement with Dr. Daniel Jean to be the keynote speaker (Male Assembly) for 2025 Empowerment Day at Benjamin Franklin Middle School on Friday, March 14, 2025, from 9-11:30 for 52 students in an amount not to exceed $750. Title I Funded: 20-231-200- 320-00-060-000

EXPLANATION:	Agenda item submitted by Dr. Scott

18.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves an agreement with Leading Young Women, Inc. (Dr. Alberta Tamika Quick) to be the keynote speaker (Female Assembly) for 2025 Empowerment Day at Benjamin Franklin Middle School on Friday, March 14, 2025, from 9-11:30 for 52 students in an amount not to exceed $750. Title I Funded: 20-231-200-320-00-060-000

EXPLANATION:	Agenda item submitted by Dr. Scott

19.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves an agreement with EZ Ride for 2 assemblies at Benjamin Franklin Middle School on the topic of Bike and E-Scooter Safety on Monday, January 27, 2025, for 52 students in an amount not to exceed $0.

EXPLANATION:	Agenda item submitted by Dr. Scott

20.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves bedside instruction payments to LearnWell in the amount of $60.75 per hour, 10 hour sessions per week, for student ID#102455. Services will commence 1/10/2025 through 2/3/2025. Not to exceed $1,822.50 (3 weeks).

EXPLANATION:	Agenda item submitted by Dr. Scott

21.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the social-emotional skills/anti-bullying performances listed below for Lacey School. Title IV Funded: 20 -280-100 -300- 00-0 00- 000.

Assembly Date	Contractor/Vendor	Explanation	Not to Exceed	

03/14/2025	

Educational Production	Covering the topic of kindness and generosity towards others, assembly aims to inspire a school-wide movement of
acceptance, kindness, empathy, and positive change.	

$1,200	

05/22/2025	
Health Barn	Provides students with a practical healthy lifestyle experience that promotes health and well-being	
$650	

06/05/2025	
Helping Drew	Anti-bullying assembly that emphasize respecting our peers' differences to foster a positive school climate and demonstrate tolerance for all	
$1,200	
			$3,050.	

EXPLANATION:	Agenda item submitted by Dr. Scott

22.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the following Project Change Order for Benjamin Franklin Electrical Upgrade. See page 44.
PROJECT NO.: GC-01
ARCHITECT: Di Cara Rubino
PROJECT: Electrical Upgrade at Benjamin Franklin Middle School
CONTRACTOR: TSUJ Corporation
DATE: 1/30/2025

CONTRACTOR	DESCRIPTION	ORIGINAL CONTRACT ALLOWANCE
#1A	CHANGE ORDER AMOUNT	ADJUSTED
CONTRACT ALLOWANCE	
				#1A	
TSUJ Corp	Replacement of an existing obsolete 400amp electrical panel in the cafeteria closet	$40,000	$23,363.84	$16,636.16	

EXPLANATION:	Agenda item submitted by Mr. D'Angelo

23.	THEREFORE BE IT RESOLVED, that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves Civic Solutions Group as a consultant for the District Strategic Planning for 2025-2030 school years, in an amount not to exceed $45,000. See page 45.

EXPLANATION:	Agenda item submitted by Dr. Spencer

PERSONNEL 01 THRU 17	February 12, 2025
1.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, with regret, approves the following Resignation(s):

Staff Name	Position	Location	Effective Date	Position Control	Years of Service	
Melissa Norena	Social Worker	BFMS	03/28/2025	CEJ	0	

EXPLANATION:	Agenda item submitted by Ms. Jones

2.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, approves the following Certificated Appointment(s), pending successful completion of all mandatory requirements.

Staff
Name	Position	Location	Guide/Step	Salary	Effective
Dates	Notes/
PCN#	
Jillian	School	District	MA, Step 8	$75,200.00	03/25/2025-	Replacement	
Marmo	Social				06/30/2025	PCN#CEJ	
	Worker						
Christine	Speech	THS	MA, Step 4	$65,200.00	02/10/2025-	Replacement	
Llewellyn	Language				06/30/2025	PCN#CLN	
	Therapist						
Employees may begin their assignment sooner than noted, pending clearance. All salaries are prorated from date of hire.

EXPLANATION:	Agenda item submitted by Ms. Jones

3.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, approves the Appointment of the following staff, assigned to a Non- Certificated Position, effective as indicated.

Staff Name	Position/ PCN	
Location	
Amount	Effective Dates	
Notes	
Mark S. Shaw	Security Guard/CIN	
District	$26.80 per hour	02/24/2025
- 06/30/2025	
Replacement	

EXPLANATION:	Agenda item submitted by Ms. Jones

4.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, approves the Appointment of the following Long-Term and Leave Replacements Teacher(s) assigned to a non-tenure track position.

Staff Name	Position	Location	Amount	Effective Dates	Notes/PCN#	

Neil Murphy	Leave Replacement Teacher - Social Studies	
Teaneck High School	
$260.00
per/day	
02/14/2025-
06/30/2025	
Replacement PCN#ACN	
Delaney Morgan	Leave Replacement Teacher	Teaneck High School	$260.00
per/day	02/13/2025-
06/30/2025	Replacement PCN#ACN	

EXPLANATION:	Agenda item submitted by Ms. Jones

5.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, approves the following certificated staff transfers/reassignments for the 2024-2025 school year.
Name	From: Position/Location/PCN	To: Position/Location/PCN	Effective
Date	Notes	
Iris Hernandez	Behaviorist/Bryant Elementary School/AUU	Learning Disability Teacher Consultant (LTDC)/Bryant and Lacey
Elementary/CJJ/AKB	02/15/2025-
06/30/2025	Transfer Replacement	
Alisha Montoya	CST Learning Disability Teacher Consultant (LDTC)/Bryant
Elementary/CJJ/AKB	CST Learning Disability Teacher Consultant (LDTC)/Lowell
Elementary/CIZ	02/03/2025-
06/30/2025	Transfer Replacement	
Shireen Ali	CST Learning Disability Teacher Consultant
(LDTC) Lowell Elementary/CIZ	Learning Disability Teacher Consultant (LDTC)	02/03/2025-
06/30/2025	Transfer Replacement	

EXPLANATION:	Agenda item submitted by Ms.Jones

6.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the following Leaves of Absence:

Staff ID#	
Type	Dates of Paid Leave	Days Used	Dates of Unpaid
Leave	Days Used	
Return Day	

5697	
Maternity	
12/16/2024 -
1/24/2025	20
SICK DAYS
/2 PB	
01/27/2025
-5/15/2025	
52	
05/16/2025	

5972	
Paternity	03/17/2025 -
03/26/2025	6 SICK DAYS
/2 PB	03/27/2025
-06/23/2025	
59	
09/1/2025	
5119	Paternity	11/18/2024 -
11/22/2024	5 SICK
DAYS	11/25/2024
-01/17/2025	30	01/20/2025	
6158	Maternity	N/A	N/A	02/10/2025
- 04/4/2025	40	04/07/2025	

2256	
Medical	1/15/2025 -
2/7/2025	17
SICK DAYS	
N/A	
0	
02/10/2025	

EXPLANATION:	Agenda item submitted by Ms. Jones

7.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent approves the following certificated staff to participate in the Hawthorne Elementary Title I Restorative Professional Development session. To be funded with 24-25 Title I Funds (20-231-100-101-00-110-000).
Staff Name	Position	Salary	Effective Dates	Notes	

Collette Brantley	
Guidance Counselor	$50.00 per hour (Not to exceed
$200.00)	Saturday Only 02/01/2025
9:00 am-
1:00pm	This session will be held at Hawthorne Elementary	

Tawana Smith	
Teacher	$50.00 per hour (Not to exceed
$200.00)	Saturday Only 02/01/2025
9:00 am-
1:00pm	This session will be held at Hawthorne Elementary	

EXPLANATION:	Agenda item submitted by Ms. Jones

8.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent approves the following employees for participating in the Hawthorne Elementary School Title I After School Math & ELA Program. To be funded with 24-25 Title 1 Funds (20-231-100-101-00-110-000).
Staff Name	Position	Salary	Effective Dates	Notes	

Kara Lindner	

Substitute Teacher	
$50.00 per hour (Not to exceed
$2,800.00)	12/10/2024-
04/10/2025
A total of 16 weeks on Tuesdays and Thursdays	This program will be held at Hawthorne Elementary School	

EXPLANATION:	Agenda item submitted by Ms. Jones

9.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon recommendation of the Superintendent, approves the following individuals to be employed as SACC Aides in the Teaneck Community Education SACC (School Age Child Care) program for the 2024-2025 school year:

Staff Name	
Position	
Hourly Amount	
Effective Dates	
Erica Fierstein	SACC Aide	$18.50 per hour	09/05/2024-
06/23/2025	
Caitlin Esguerra	SACC Aide	$18.50 per hour	09/05/2024-
06/23/2025	
Helen Applebaum	Art Project Volunteer	Volunteer	09/05/2024-
06/23/2025	

EXPLANATION:	Agenda item submitted by Ms. Jones

10.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, approves the following Extra Work, Extra Pay Assignment, at the Teaneck High School for the 2024-2025 school year, in accordance with the TTEA Collective Bargaining Agreement.

Staff Name	Title of Stipend	Amount	
Cody Conrad	Criminal Justice Club	Volunteer	
Radeyyah Hossain	Palestine Club	Volunteer	
Cody Conrad	Film & Theater Club	$550.00	

EXPLANATION:	Agenda items submitted by Ms. Jones

11.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent approves the following Coaches stipend positions at Teaneck High School for the 2024-2025 SY.
Staff Name	Position	Winter Sport	Amount	
Reggie McKinney	Head Coach	Flag Football	$2,915.50	
Corey White	Head Coach	Flag Football	$2,915.50	

EXPLANATION:	Agenda item submitted by Ms. Jones

12.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves payment to the following staff members as Foundation Trainers, for implementing professional development workshops for non-tenured teachers as part of the district's mentoring plan, during the 2024-2025 school year.

Staff Name	Job Title	Stipend Amount	
Jemara Blount	Foundation Trainer	$2,500.00	

EXPLANATION:	Agenda items submitted by Ms. Jones

13.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the following student teacher(s) placements pending fingerprints and medical clearance receipt. The Board adopts Student Teachers/Unpaid Interns at the request of partnering colleges/universities to promote and support scholars in becoming qualified educators in the State of New Jersey.
Name of Student	College/Institution	Location	Effective Dates	

Emma Correia	Fairleigh Dickinson University~ Project Thrive	
BFMS	02/10/2025-
06/30/2025	

Katelyn Phillips	Fairleigh Dickinson University~ Project Thrive	
BFMS	02/10/2025-
06/30/2025	

Karent Locke	Fairleigh Dickinson University~ Project Thrive	
Lowell Elementary	02/10/2025-
06/30/2025	

Megan Mohan	Fairleigh Dickinson University~ Project Thrive	
Lowell Elementary	02/10/2025-
06/30/2025	

EXPLANATION:	Agenda Item submitted by Ms. Jones

14.	THEREFORE BE IT RESOLVED, that the Teaneck Board of Education upon the recommendation of the Superintendent, approves vacation day payouts for the eligible employee(s).

Staff Name	Position	Years of Service	Vacation Day(s)	Per Diem Rate	Total Payment	
Linda Kuhran	Executive Secretary	31	5	$453.00	$2,265.00	
Candice Brown	Executive Secretary	19	5	$337.00	$1,685.00	

EXPLANATION:	Agenda item submitted by Ms. Jones

15.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education approve payments to the following individual(s) for unused vacation, sick and/or personal business days in accordance with their appropriate collective bargaining agreement or employment contract. See page 51.

Staff Name	Position	Total Amount	Separation Date	
Ann Park	Teacher of Literacy	$20,000.00	01/01/2025	
Suada Charaf	6th Grade Middle School Teacher	$14,200.00	01/01/2025	
Irene Gray	Asst. Business Administrator	$8,080.00	01/02/2025	

EXPLANATION:	Agenda item submitted by Ms. Jones

16.	THEREFORE BE IT RESOLVED, that the Teaneck Board of Education, upon the recommendation of the Superintendent, approves the establishment of the job title and corresponding job description for Financial Analyst. See page 52.

EXPLANATION:	Agenda item submitted by Ms. Jones

17.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education, upon the recommendation of the Superintendent approves the For the Record Amendment(s).
Staff
Name	Job Title	Amount	Guide/Degree	Effective Dates	Notes	
Marisol Urena	World
Language Teacher	N/A	N/A	07/01/2025	Change in
retirement date	
Skye Gregory	Long-Term
Substitute Teacher	$200.00
per/day	N/A	01/27/2025-06/30/2025	Change in start date	
Cinthia Rivera	Certified Long-Term
Teacher	N/A	N/A	10/07/2024-01/31/2025	Change in date	
Sheena Stanislaus	Teacher of Grade 5 Middle School -
TJMS	$92,000.00	MA, Step 13	09/01/2024-06/30/2025	Correct Step	

EXPLANATION:	Agenda item submitted by Ms. Jones

APPROVE CONSENT AGENDA ITEMS

Motion:	Second:	
Board Member	Yes	No	Abstain	Absent	
Dr. Gruber (David)					
Mrs. Hosein (Nadia)					
Dr. Kirshenbaum (Gerald)					
Mrs. Levy (Jennifer)					
Mrs. Reyes (Kassandra) Vice President					
Mr. Rodriguez (Jonathan)					
Mrs. Williams (Clara)					
Mr. Wolff (James)					
Mr. Ha (Edward) - President					

NEW ADDITIONAL ITEMS	February 12, 2025

1.	Policy & Regulation First Reading
THEREFORE BE IT RESOLVED the Teaneck Board of Education upon the recommendation of the Superintendent approves the FIRST READING of the following Board Policies and Regulations listed below. See page 54.

Bylaw/Policy/Reg. No.	Topic	
Policy 0141	Board Member Number and Terms (Revised)	
Policy 3160	Physical Examination Teaching Staff Members
(Revised) M	
Regulation 3160	Physical Examination Teaching Staff Members
(Revised) M	
Policy 4160	Physical Examination Support Staff Members
(Revised) M	
Regulation 4160	Physical Examination Support Staff Members
(Revised) M	
Policy 5337	Service Animals (Revised)	
Policy 5350	Student Suicide Prevention
(Revised) M	
Policy 8420	Emergency and Crisis Situations
(Revised) M	
Policy 8467	Firearms and Weapons
(Revised) M	
Regulation 8467	Firearms and Weapons
(Revised) M	
Policy 9181	Volunteer Athletic Coaches and Co-Curricular Activity Advisors (Revised)	

EXPLANATION: Agenda item submitted by Dr. Spencer

Policy Committee Legend - *Revisions/Recommendations
Strauss Esmay - Red Text Policy Committee – Blue Text Attorney – BlackText

2.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education approves the 2023-2024 per pupil cost tuition Rates pursuant to the provisions of N.J.A.C. 6A:23A -17.1. See page 101.

PreK – KG	Grades 1-5	Grades 6-8	Grades 9-12	
$18,317	$20,615	$24,434	$21,454	

EXPLANATION:	Agenda item submitted by Dr. Anaya

3.	THEREFORE BE IT RESOLVED that the Teaneck Board of Education upon the recommendation of the Superintendent, approves the following employees for participating in the SAT Preparation program at Teaneck High School. These instructors will facilitate the administration of practice SAT assessments, small group instruction and lead reflective discussions related to SAT readiness and mastery of SAT content. To be funded with 2024-2025 Title I Funds (20-231-100-101-00-050- 000).

Staff Name	Position	Salary	Effective Dates	Notes	
Emily Ferreria	
ELA SAT
Preparation	
$50.00 per hour (Not to exceed $1,700.00)	02/20/2024-
05/01/2024
Tuesdays & Thursdays	
3:30 p.m.-4:30 pm 1 hour of instruction per day	

Kerry William	
ELA SAT
Preparation	
$50.00 per hour (Not to exceed $1,700.00)	
02/20/2024-
05/01/2024
Tuesdays & Thursdays	
3:30 p.m.-4:30 pm 1 hour of instruction per day	

Ken Chung	
Math SAT Preparation	
$50.00 per hour (Not to exceed $1,700.00)	
02/20/2024-
05/01/2024
Tuesdays & Thursdays	
3:30 p.m.-4:30 pm 1 hour of instruction per day	

Somia Benali	
ELA SAT
Preparation	
$50.00 per hour (Not to exceed $1,700.00)	
02/20/2024-
05/01/2024
Tuesdays & Thursdays	
3:30 p.m.-4:30 pm 1 hour of instruction per day	
EXPLANATION: Agenda item submitted by Ms. Jones

APPROVE NEW ADDITIONAL ITEMS (IN BLUE)

Motion:	Second:	
Board Member	Yes	No	Abstain	Absent	
Dr. Gruber (David)					
Mrs. Hosein (Nadia)					
Dr. Kirshenbaum (Gerald)					
Mrs. Levy (Jennifer)					
Mrs. Reyes (Kassandra) Vice President					
Mr. Rodriguez (Jonathan)					
Mrs. Williams (Clara)					
Mr. Wolff (James)					
Mr. Ha (Edward) - President					

X.	Public Comment Session II: (Open Discussion)
Thank you all for being here tonight. This portion of the meeting is open to residents for comment. Residents are to state their names, the town they live in, and subject matter. Comments are limited to three minutes per person. This Public Comment session will last for thirty minutes. Public Comment session II is open to comments on other matters of public concern. Individuals may not give their time to another individual. Groups speaking on the same topic should combine their message into one. Members of the public are discouraged from speaking negatively about an employee or a student. Do not call an employee or student by name, otherwise the conversation will be discontinued. The Board bears no responsibility for comments made by the public. Comments regarding employees or students cannot be legally responded to by the Board. The Superintendent may respond to some questions at the conclusion of the public comment session. If you have a question or comment that requires a direct response, we encourage you to put your questions in an email to the Board secretary. All meetings are recorded and, therefore, statements made during public participation cannot be altered or amended and shall be included in the minutes as presented.

Motion to Open the Public Comment Session II:

Motion by Board Member	, seconded by Board Member	, Opened at 	P.M.

Motion to Close the Public Comment Session II:

Motion by Board Member	, seconded By Board Member	, Closed at 	P.M.

XI.	New and Old Business

XII.	Executive Session (If Needed)

XIII.	Adjournment
I.	
TREASURER OF SCHOOL FUNDS REPORT TO THE BOARD OF EDUCATION
TEANECK BOARD OF EDUCATION ALL FUNDS

For the Month Ending November 30, 2024

Cash Report	

FUNDS	(1)
Beginning Cash Balance	(2)
Cash Receipts This
Month	(3)
Cash Disbursements This
Month	(4)
Ending Cash Balances
11) + (2) - (3)	

1	GOVERNMENTAL FUNDS

Fund 10 - General Fund	

33 098,042.39	

11,180,738.52	

8,435,372.01	

35,843,408.90	

2	
Fund 20 - Soecial Revenue Fund	
(249,744.94)	
3,424,083.00	
764,519.18	
2,409,818.88	

3	
Fund 40 - Debt Service Fund	
(159,758.33)	
107,991.34	
0.00	
(51,766.99)	
	
Subtotal	32,688,539.12	14,712,812.86	9,199,891.19	38,201,460.79	

4	
Fund 30- Capital Projects Fund	34,570.47	0.00	0.00	34,570.47	

5	
Total Govermental Funds	
32,723,109.59	
14,712,812.86	
9,199,891.19	
38,236,031.26	

6	ENTERPRISE FUNDS

Fund 60 - SACC & AD ED	

2,033,542.91	

125,395.03	

79,592.88	

2,079,345.06	

7	
Fund 61 - Food Service Fund	
2,839,833.23	
163.096.60	
469,261.07	
2,533,668.76	

8	
Total Enterprise Funds	
4.873,376.14	
288,491.63	
548,853.95	
4,613,013.82	

9	TRUST AND AGENCY FUNDS

Fund 10 - Net Pavroll	

24,980.00	

2,917,023.50	

2,925,984.70	

16,018.80	

10	
Fund 10 - Payroll Agency	357,118.30	2,519,075.11	2,485,297.61	390,895.80	
11	
Fund 10-Healthcare Fund	3,000,000.00	0.00	633,279.37	2,366,720.63	

12	
Unemployment Fund	23,108.40	0.00	0.00	23,108.40	

13	
Flexible Spending Fund	
28,023.34	
11.294.64	
7,772.87	
31,545.11	

14	
Fund 20-StJJdent Activitv Fund	
262,674.06	
35,738.86	
39,934.10	
258.478.82	

15	
Fund 20-Scholarship Fund	
141,174.66	
0.00	
0.00	
141,174.66	

16	
Total Trust & Agency Funds	
3,837,078.76	
5,483,132.11	
6,092,268.65	
3 227,942.22	

17	
Total All Funds	
41,433,564.49	
20,484,436.60	
15,841,013.79	
46,076,987.30	

TREASURER OF SCHOOL FUNDS REPORT TO THE BOARD OF EDUCATION
TEANECK BOARD OF EDUCATION ALL FUNDS

For the Month Ending December 31, 2024

Cash Report	

FUNDS	(1)
Beginning Cash Balance	(2)
Cash Receipts This
Month	(3)
Cash Disbursements This
Month	(4)
Ending Cash Balances
(1) + (2) - (3)	

1	GOVERNMENTAL FUNDS

Fund 10 - General Fund	

35.843.408.90	

11,151.276.62	

12,280,803.87	

34,713,881.65	

2	
Fund 20 - Special Revenue Fund	
2,409,818.88	
568,787.80	
657.497.26	
2,321,109.42	

3	
Fund 40 - Debt Service Fund	
(51,766.99)	
107,991.34	
0.00	
56,224.35	
	
Subtotal	38,201,460.79	11,828,055.76	12,938,301.13	37,091,215.42	

4	
Fund 30- Capital Projects Fund	34,570.47	0.00	0.00	34,570.47	

5	
Total Govermental Funds	
38,236,031.26	
11,828,055.76	
12,938,301.13	
37,125,785.89	

6	ENTERPRISE FUNDS

Fund 60 - SACC & AD ED	

2,079,345.06	

157,148.72	

65,835.22	

2,170,658.56	

7	
Fund 61- Food Service Fund	
2,533,668.76	
260,445.17	
189,004.69	
2,605,109.24	

8	
Total Enterprise Funds	
4,613,013.82	
417,593.89	
254,839.91	
4,775.767.80	

9	TRUST AND AGENCY FUNDS

Fund 10 - Net Pavroll	

16,018.80	

3,066,581.85	

3,066,581.85	

16,018.80	

10	
Fund 10 - Payroll Agency	390,895.80	2,542,355.72	2,534,623.94	398,627.58	
11	
Fund 10-Healthcare Fund	2,366,720.63	2,000,000.00	438,026.76	3,928,693.87	

12	
Unemployment Fund	23,108.40	0.00	0.00	23,108.40	

13	
Flexible Soendine Fund	
31,545.11	
11,294.64	
7,383.98	
35,455.77	

14	
Fund 20-Student Activity Fund	
258.478.82	
18,643.58	
13,095.79	
264,026.61	

15	
Fund 20-Scholarshio Fund	
141,174.66	
1,268.13	
5.00	
142,437.79	

16	
Total Trust & Al!encv Funds	
3,227,942.22	
7,640,143.92	
6,059,717.32	
4,808,368.82	

17	
Total All Funds	
46,076,987.30	
19,885.793.57	
19,252,858.36	
46.709,922.51	

District: 	Teaneck Board of Education		Monthly Transfer Report NJ
Month / Year: i.....;J::.:a:.;.n""J:;..;1:.i..,=-2-=-02"-'Sc. J

Page 1 of 2
01/31/25

(col 1)

(col 2)	(col 3)	(coI4)	(col 5)	(col 6)	(col 7)

(col 8)

Original	Revenues	Original	Maximum	YTO Net	% Change	Remaining	Remaining	
Budget	Allowed NJAC-6A:			:Transfers r,
/(from)	r Trmsfel'l!
YTD	Allowable
Balance	Allowable
Balance To	
		Budget For
10% Cale	Transfer Amount					
	23A-1J.3(d)					From		
				1/31/2025				

Line

Budget Category

Account	l--'D:c,ae,l,,_a _J1-_::D:.:•_,,ta: .J8LC::;o:::l..:.1+,;.;C::;o:::l,,_2.uil.....:::C.::;ol:,:3_"..:.·1:......J!LI +:....::cor'-----'D:::•::I:.• _.!...:Co=IS/:::-=C-=-o:.:13...JILC:.o:::l..:.4+.;..;C:::o::.:15::..,H,...:c:..:oa;.14'---=C-=-ol:.:5 ,j

03200	TOTAL REGULAR PROGRAMS - INSTRUCTION	11-1XX-100-XXX	24,505,289	44,604	24,549,894	2,454,989	325,497	1.33%	2,780,486	2,129,492	
1030011160	Total Special Education - Instruction, Total Basic	11-2XX-100-XXX	15,582,286	6,415	15,588,701	1,558,B70	(919,006)	-5.90%	639,B62	2.477,B7B	
1216040580	Skills/Remedial - Instruct., Total Bilingual Education -	11-000-216, 217									
41080	Instruction, Total Undistributed Expend - Speech, OT,, Total
Undisl. Expend. - Other Supp. Serv										
15180	TOTAL VOCATIONAL PROGRAMS	11-3XX-100-XXX		o	0		0	0.00%	0	0	
17100 17600	Total School-Sponsored Co/Extra Curricul, Total	11-4XX-XOO-XXX	1,106,919	6,300	1,113,219	111,322	(66,757)	-6.00%	44,565	178,079	
19620 20620	School-Sponsored Athletics - Instr, Total Before/After School										
21620 22620	Programs, Total Summer School, Total Instructional										
23620 25100	Alternative Educatio, Total Other Supplemental/At-Risk Program, Total Other Alternative Education Progra, Total Other Instructional Programs - Ins										
27100	Total Community Services Programs/Opera!	11-800-330-XXX	o	o	0	0	o	0.00%	o	0	
29180	Total Undistributed Expenditures - Instr	11-000-100-XXX	15,600,420	7,707	15,808,127	1,580,813	(2,551,601)	-16.14%	(970,788)	4,132,413	
29680 30620	Total Undistributed Expenditures-Atten, Tola! Undlstributed	11-000-211, 213,	7,644,781	28,917	7,673,698	767,370	154,046	2.01%	921,415	613,324	
41660 42200	Expenditures - Heal Tola! Undisl &pend. - Guidance, Total	218, 219, 222									
43620	UndJst. E,pend. - Child Study Team. Total Undlst, Expend, -
Edu. Media Serv.										
43200 44180	Total Undist. Expend. - Improvement of I, Total Undist. Expend. - Instructional St	11-000-221, 223	1,558,484	2,757	1,561,241	156,124	(109,024)	-6_98%	47,100	265,148	
45300	Support Serv. - General Admin	11-000-230-XXX	1,667,156	583	1,687,739	168,774	15,596	0.92%	184,370	153,178	
46160	Support Serv. - School Admin	11-000-240-XXX	3,752,514	550	3,753,064	375,306	12,976	0.35%	388,282	362,330	
47200 47620	Total Undist. Expend. - Central Services, Total Undist. Expend. -Admin. Info. Tee	11-000-25X-XXX	1,578,920	1B,466	1,597,386	159,739	3,097,966	193.94%	3,257,704	(2,938,227)	
51120	Total Undist. Expend. - Oper. & Mainl. 0	11-000-26X-XXX	9,764,173	136,705	9,900,878	990,088	141,603	1.43%	1,131,691	848,485	
52480	Total Undist. Expend. - Student Transpor	11-000-270-XXX	9,926,788	o	9,926,788	992,679	(1,032,762)	-10.40%	(40,083)	2,025,440	
71260	TOTAL PERSONNEL SERVICES -EMPLOYEE	11-XXX-XXX-2XX	16,314,570	56,577	16,371,146	1,637,115	1,149,358	7.02%	2,786,472	487,757	
72020	Total Undistributed Expenditures - Food	11-000-310-XXX	0	0	0	o	0	0.00%	0	0	
72120	Transfer of Property Sale Proceeds Res.	11-000-520-934	0	0	o	0	o	0.00%	0	0	
72160	Increase in Sale/Lease-back Reserve	10-605	0	o	o	o	o	0.00%	a	0	
72180	Interest Earned on Maintenance Reserve	10-606	D	o	0	0	o	0.00%	o	0	
72200	Increase in Maintenance Reserve	10-606	0	0	o	o	o	0.00%	0	o	
72220	Increase in Current Expense Emergency Re	10-607	0	o	0	o	0	0.00%	0	o	
72240 72245	Interest Earned on Current Exp. Emergenc, Increase in Bus	10-607	D	o	0	o	o	0.00%	o	o	
72246 72247	Adv. Res. for Fuel Costs, Increase in IMPACT Aid Reserve
(General), Increase in IMPACT Aid Reserve (Capital)										
72260	TOTAL GENERAL CURRENT EXPENSE	109,222,301	309,581 109,531,882 10,953,1B8	217,B90	0.20%	11,171,078	10,735,299	

District:	Teaneck Board of Education
Month / Year:	Jan 31, 2025

Original	Revenues	Orlgrnal	Maximum	YTO Net	'-' Change	Remaining	Remaining	
Budget	Allowed	Budget For	Transfer	!Transfers It	pfTran$fer,	Allowable	Allowable	
	NJAC-6A:	10% Cale	Amount	/(from)	YTD	Balance	Balance To	
	23A-13.3(dl					From		
				1131/2025				

(col 1)

Monthly Transfer Report NJ

(col 2)	(col 3)	(col4)	(col 5)	(col&)	(col7)

Page 2 of 2 01/31/25
(col 8)

Line
75880	Budget Category
TOTAL EQUIPMENT	Account
12-XXX-XXX-73X	Data
11,486	Data	II
3,665	Cot1+Col2 II
15,351	Coll• .1 Ii
1,535	+ or· Data !
85,128	Col5/Col3 ft
554.53%	Col4+Col5 U
66,663	Col4-Col5 j
(83,593)	
76260	Total Facilities Acquisition and Constru	12-000-4XX-XXX	1,040,962	1,540,014	2,580,976	258,098	232,286	9.00%	490,384	25,812	
76320	Capital Reserve - Transfer to Capital Pr	12-000-4XX-931	0	0	0	0	0	0.00%	0	0	
76340	Capital Reserve - Transfer to Debt Servi	12--000-4XX-933	0	0	0	0	0	0.00%	0	0	
76360	Increase in Capital Reserve	10-604	0	0	0	0	0	0.00%	0	0	
76380 76385	Interest Deposit to Capital Reserve, IMPACT Aid Reserve (Cap) Tr to Cap Proj	10-604	0	0	0	0	0	0.00%	0	0	
76400	TOTAL CAPITAL OUTLAY		1,052,448	1,543,879	2,596,327	259,633	317,414	12.23%	577,046	(57,781)	
83080	TOTAL SPECIAL SCHOOLS	13-XXX-XXX-XXX	0	0	0	0	0	0.00%	0	0	
84000 84005	Transfer of Funds to Charter Schools, Transfer of Funds to Renaiss Schools	10-000-100-56X	8,679,907	0	8,679,907	867,991	(315,403)	-3.63%	552,587	1,183,394	
84020	General Fund Contrib. to School-based Bu	10-000-520-930	0	0	0	0	0	0.00%	0	0	
84060	GENERAL FUND GRAND TOTAL		118,954,656	1,853,460	120,808,116	12,080,812	219,900	0.18%	12,300,712	11,860,912	

School Business Administrator Signature	Date

Corrective Action Plan (CAP)
For the Fiscal Year ended June 30, 20XX
Prepare only when there is a finding(s) in the ACFR or AMR.

June 30, 2024

Upload to the ACFR Repository with fde name: CAP.PDF (within 45 days of Board accepting the Audit) Email a copy of the CAP to: CAPfii'l•g.nl.dO\'

School District/Charter/Renaissance School Project County Bergen
ContactPenon Victor Anaya
Type of Audit Fi«al Year 2023-2024
Email Address/ Telephone Number vanaya@teaneckschools.org/201-833-5529 Date of Board Meeting February 12. 2025

A	B	C	D	E	F	
*AMR/	*Finding (Condition)	*Recommendation ACFR	*Method oflmplementation	Person Responsible for	Completion Date	
Finding
#
2024-	Our audit noted that a payroll agency : A payroll agency ledger by	

The district will	

Victor Anaya &	

By June 30, 2025	
01		ledger by deduction was not	' deduction be currently currently maintained by		maintained and in agreement	implement an excel
. reconciliation of payroll	Nancy Loiacono		
	the District.	with the monthly bank	activity to the agency			
		reconciliation.	account.			
2024-	The amount owed to the State of	The District review purchase	Upon the Fiscal Year	Victor Anaya &	By July 31, 2025	
002	New Jersey for the TPAF
Reimbursement for Federally	orders at year end for proper
classification as an accounts	close out before the roll
over into the new Fiscal	; Nancy Loiacono		
	Funded Programs totaling $468,800	payable or outstanding	year, all transactions will			
	was recorded as an encumbrance	encumbrance.	be reviewed for either			
	(open purchase order) at June 30,		being classified as			
	2024. An audit adjustment was made		accounts payable or an			
	to reclassify this amount to an		outstanding purchase			
	account payable.		order (emcumbrance).			
2024-	The monthly Board Secretary and	The District's Board Secretary	The reports will be	•	Victor Anaya	; January 2025	
03	Treasurer's reports and the
: certification of availability of	and Treasurer's reports be
completed and submitted with	generated each month for
board review/approval.			
	funds/line item deficits were not	the monthly certification of				
	approved in a timely manner.	funds for approval by the Board				

-	in a timely manner.				
*Reference AMR/ACFR for columns A, B & C. Please use same wording from AMR/ACFR.	Page 1 of6
* Method of Implementation (column D). Please describe the plan that ensures the finding(s) will not recur.

,_5

=

Corrective Action Plan (CAP)
For the Fiscal Year ended June 30, 20XX
Prepare only when there is a finding(s) in the ACFR or AMR.

June 30, 2024

Upload to the ACFR Repository with fde name: CAP.PDF (within 45 days of Board accepting the Audit) Email a copy of the CAP to: C\P(l;)ng.nj.go,·

School District/Charter/Renaissance School Project County Bergen
Contact Person Victor Anaya
Type of Audit Fist!) Year 2023-2024
Email Address/ Telephone Number vanaya@teaneckschools.org/201-833-5529 Date of Board Meeting February 12. 2025

2024-
04

2024-
05

i The District utilizes a warrant bank	 Action be taken to clear the account to pay bills for both its	reconciling items and Governmental and Enterprise Funds.	 adjustments on all District bank At year-end numerous reconciling	 reconciliations. Furthermore, items and adjustments remain	 internal transfers between bank outstanding on the District"s warrant	 accounts be adjusted on a account bank reconciliations.	 current basis.
Our audit noted the following items		The District's balance sheet pertaining to year end balances: With accounts be reviewed and regards to the General Fund, • The	 , reconciled with the various intergovernmental accounts	, subsidiary ledgers and reports. receivable account balance was
understated by $549,308. • The accounts payable report was not in agreement with the general
, ledger/balance sheet by $44,874. • The open purchase order (encumbrances) report was not in agreement with the general ledger/balance sheet by $215,436. With regards to the Special Revenue Fund, • The open purchase order (encumbrances) report was not in agreement with the general ledger/balance sheet by $329,425.

; The treasurer reports
: have been l,rough1
/ current. We will be
i adjusting and reviewing
: the items like these
i monlhly with the
: Treasurer.
There are JEs to be recorded from the audit that will be done. Upon reviewing the financial activity monthly, the
' adjustments, if any, will be recorded. Also, corrective actions by
•	training staff involved will also occur to minimize error like this from occurring in the
, future.

Victor Anaya & Nancy Loiacono

Victor Anaya & Nancy Loiacono

By March 31, 2025

By June 30, 2025

*	Reference AMR/ACFR for columns A, B & C. Please use same wording from AMR/ACFR.
*	Method oflmplementation (column D). Please describe the plan that ensures the finding(s) will not recur.

Page 2 of6

Corrective Action Piao (CAP)
For the Fiscal Year ended June 30, 20XX
Prepare only when there is a fiodiog(s) in the ACFR or AMR.

June 30, 2024

Upload to the ACFR Repository with file name: CAP.PDF (within 45 days of Board accepting the Audit) Email a copy of the CAP to: ,\P@ag.nj.gov

School District/Charter/Renaissance School Project County Bergen
Contact Penoo Victor Anaya
Type of Audit Fiscal Year 2023-2024
Email Address/ Telephone Number vaoaya@teaoeckschools.org/201-833-SS29 Date of Board Meeting February 12. 2025
2024-	Our audit noted that the District did	The District obtain the approval	The Transfer report is	Victor Anaya &	Ongoing,
06		not obtain approval from the	of the Executive County	 generated monthly and	Nancy Loiacono	By July 31. 2025 Executive County Superintendent for Superintendent for transfers to	reviewed. A board
transfers to an advertised	 advertised appropriation	 resolution is also appropriation account identified as	 accounts identified as General	 prepared monthly for General Administration as defined	 Administration which exceed 10 approval. If transfers under NJ.AC. 6A:23A-13.3(e). The  percent of the original budget	 exceed the 10% budget transfers, on a cumulative	account on a cumulative basis	threshold, approval by basis exceeded ten percent of the	 as required by N.J.A.C.	 the County
amount included in the original	6A:23A-13.3(e).	 Superintendent will be budget. The budget line item		done within the fiscal
meeting this criteria was General	year or by the end of the
Administration which had an	fiscal year when the
increase totaling 47.53% of the	fiscal year is being closed
original budget.	out.
2024- , The District did not prepare at year-	The District prepare a detail	 This analysis is normally	 Victor Anaya &	By July 31, 2025 07	end, a detailed listing by employee,  I analysis by employee of the	done in Human	Nancy Loiacono
: of its outstanding compensated	. year end compensated absences	 Resources. We will work  Glasshebra Jones ' absences liability.		liability.	closely with the Human
Resources at year end to ensur this is completed.
2024-	Our audit of Special Revenue Fund	Internal controls over grant	We will review all	Victor Anaya &	Monthly, and by
08		grants noted	 accounting and reporting be	 budgetary and grant	Nancy Loiacono	March 31, 2025 the following:	reviewed and enhanced.	accounts on a monthly
•	At June 30, 2024, there were	basis. Business Office
various over expended budgetary	personnel will review the
accounts for the ARP Stabilization.,	available _grant budgets
*	Reference AMR/ACFR for columns A, B & C. Please use same wording from AMR/ACFR.	Page3 of6
*	Method of Implementation (column D). Please describe the plan that ensures the finding(s) will not recur.
*	
=

Corrective Action Plan (CAP)
For the Fiscal Year ended June 30, 20XX
Prepare only when there is a finding(s) in the ACFR or AMR.

June 30, 2024

Upload to the ACFR Repository with fde name: CAP.PDF (within 45 days of Board accepting the Audit) Email a copy of the CAP to: CAP(iilng.nj...ov

School District/Charter/Renaissance School Project County Bergen
Contact Person Victor Anaya
Type of Audit Flsc•I Yur 2023-202.d
Email Address/ Telephone Number vanaya@teaneckscbools.org/201-833-SS29 Date of Board Meeting February 12, 2025

2024-
09

2024-
10

ESSER II, ARP ESSER Accelerated Leaming Coach and Non Public Handicapped Examination and Classification.
•	Salaries and stipends for employees charged to ESSER grants were not approved by a Board
resolution.
•	Grant receipts and grant expenditures for the ACSERs grant were not recorded in the Special Revenue Fund.

Our audit noted that state/cooperative contracts that exceeded the bid threshold were not individually approved by the Board. In addition, documentation (i.e. price lists) supporting the itemized state/cooperative contract amounts
: was not provided for audit.

With regards to purchasing we noted that professional service contracts were not always

All s!11te/coopcrative c-ontracts over lhe bid threshold be submitted to the Board for their
: approval. In addition, documentation supporting the casts includcd in the
. state/cooperalive contract be
•	
-

rerainedby the Di trict and made available for audit.
-·
Professional service contracts
be advertised when contra.ctsare awarded by lbe B-oard. In

and expenditures to ensure sufficient resources exist and that the School Administration and Business Office personnel will provide a list of all employees charged to a federal grant, with their respective salary and percentage chargeable to the grant, to the Board for their approval.
All contracts requiring
approval by the board
•	will be included on board agendas for board approval/review  following 1J1e purchasing guidelines established by the S111tc of New Jersey.

All contracts and bids requiring approval by the board will be included on board agendas for board

Victor Anaya & Nancy Loiacono

Victor Anaya & Nancy Loiacono

Immediately

Immediately

*	Reference AMR/ACFR for columns A, B & C. Please use same wording from AMR/ACFR.
*	Method of Implementation (column D). Please describe the plan that ensures the finding(s) will not recur.

Page4 of6

t.1

Corrective Action Piao (CAP)
For the Fiscal Year ended June 30, l0XX
Prepare only when there is a fioding(s) in the ACFR or AMR.

June 30, 2024

Upload to the ACFR Repository with fde name: CAP.PDF (within 45 days of Board accepting the Audit) Email a copy of the CAP to: CAP@ag.nj.gov

School District/Charter/Renaissance School Project County Bergen
Contact Person Victor Anaya
Type of Audit Fiscal Year1023-2024
Email Address/ Telephone Number vanaya@teaoeckschools.org/20l-833-SS29 Date of Board Meeting February 12. 2025

2024-

ac!Yertised when the contract was awarded. We also noted that credit change orders/contract reductions were not
approved by a Board resolution. In addition, documentation to support certain contract awards and/or bid documentation was not made available for audit.
Our audit noted that the Bryant

addition, credit change orders/contract reductions be ratified by a resolution approved by the Board.
Furthermore, documentation pertaining to contract awards and bids be retained and made available for audit.

Capital projects be recorded at

approval/review following the purchasing guidelines established by the State of New Jersey.

Proper classification into :  Victor Anaya &

Immediately

11		Elementary School Pre-K classroom renovation project was
recorded in the General Fund's

· approved amounts and reported
;  in the Capital Projects Fund.

Fund 30 for capital projects and fond 12 for fixed assets and

;  Nancy Loiacono

Capital Outlay budget for the amount funded by capital reserve. The state grant portion of the project was not
•	recorded in the District's financial
. records. In addition, we noted a ' contract awarded for the project
•	construction totaling $309,000 was
: not encumbered at June 30, 2024. An
: audit adjustment was made to
, reclassify the capital reserve funding and expenditures from Capital Outlay to the Capital Projects Fund and to record the SDA grant and

maintenance items will be implemented. Proper budgetary amoun1s will
also be recorded accordingly inclusive of gra.nt funding in Fund 20 and elsewhere.

*	Reference AMR/ACFR for columns A, B & C. Please use same wording from AMR/ACFR.
*	Method of Implementation (column D). Please describe the plan that ensures the finding(s) will not recur.

Page 5 of6

=

Corrective Action Plan (CAP)
For the Fiscal Year ended June 30, 20XX
.!	Prepare only when there is a finding(s) in the ACFR or AMR.

June 30, 2024

Upload to the ACFR Repository with file name: CAP.PDF (within 45 days of Board accepting the Audit) Email a copy of the CAP to: APmlng.ni,gov

School District/Charter/Renaissance School Project County Bergen
Contact Person Victor Anaya
Type of Audit Fi<c•I Yoar2023-2024
Email Address/ TelephoneNumher vanaya@teaneckschools,org/201-833-5529 Date of Board Meeting February 12, 2025
contract award in the Capital Projects Fund.

2024-
12

Our audit revealed that the District's did not update its Capital Asset appraisal report for the
2023-24 school year additions and deletions.

' The District's Capital Asset
: report including depreciation expense be updated in a timely manner.

, The district will
i implement the
, recommendation as part
i of monitoring the monthly financial activity.

Victor Anaya & Nancy Loiacono

Monthly and by July 31, 2025

IChief School Administrator: Dr. Andre penccr	Date: 2/12/2025

jnoard Secretary/ Interim School Business Administrator: Dr. Victor An:1ya	Date: 2/12/2025

*	Reference AMR/ ACFR for columns A, B & C. Please use same wording from AMR/ACFR.
*	Method oflmplementation (column D). Please describe the plan that ensures the finding(s) will not recur.

Page 6 of6

30

June 30, 2022

Certification of Implementation (COi) For the Fiscal Year Ended June 30, 20.XX Prepare only if a CAP was uploaded

Upload to the ACFR Repository with file name: COi.PDF
(COi is due by 6/30/2025 or beforehand if the "corrective action(s)" has been implemented).

School District/Charter School /Renaissance School Project Teaneck Public Schools

County Bergen

I hereby certify that all corrective actions listed on the district's /charter school's/renaissance school project's Corrective Action Plan (CAP) have been fully implemented with the following exceptions:		
CAP Recommendation Number (if not implemented)	Comments	
2024-01 A payroll agency ledger by deduction be currently maintained and in agreement with the monthly bank reconciliation.	The district will implement an excel reconciliation of payroll activity to the agency account.	
2024-002 The District review purchase orders at year end for proper classification as an accounts payable or outstanding encumbrance.	Upon the Fiscal Year close out before the roll over into the new Fiscal year, all transactions will be reviewed for either being classified as accounts payable or an outstanding purchase order (encumbrance).	
2024-03 The District's Board Secretary and Treasurer's reports be completed and submitted with the monthly certification of funds for approval by the Board in a timely manner.	The reports will be generated each month for board review/approval.	
2024-04 The District's balance sheet accounts be reviewed and reconciled with the various subsidiary ledgers and reports.	The treasurer reports have been brought current. We will be adjusting and reviewing the items like these monthly with the Treasurer.	
2024-05 The District's balance sheet accounts be reviewed and reconciled with the various subsidiary ledgers and reports.	There are JEs to be recorded from the audit that will be done. Upon reviewing the financial activity monthly, the adjustments, if any, will be recorded. Also, corrective actions by training staff involved will also occur to minimize error like this from occurring in the future.	

'31

Page 1 of2

=
J unc 30, 2022

CAP Recommendation Number (if not implemented)	Comments	
2024-06 The District obtain the approval of the Executive County Superintendent for transfers to advertised appropriation accounts identified as General Administration which exceed 10 percent of the original budget account on a cumulative basis as required by N.J.A.C. 6A:23A-13.3(e).	The District obtain the approval of the Executive County Superintendent for transfers to advertised appropriation accounts identified as General Administration which exceed 10 percent of the original budget account on a cumulative basis as required by N.J.A.C. 6A:23A-13.3(e).	
2024-07 The District prepare a detail analysis by employee of the year end compensated absences liability.	This analysis is normally done in Human Resources. We will work closely with the Human Resources at year end to ensure this is completed.	
2024-08 Internal controls over grant accounting and reporting be reviewed and enhanced.	We will review all budgetary and grant accounts on a monthly basis. Business Office personnel will review the available grant budgets and expenditures to ensure sufficient resources exist and that the School Administration and Business Office personnel will provide a list of all employees charged to a federal grant, with their respective salary and percentage chargeable to
the grant to the Board for their aooroval.	
2024-09 All state/cooperative contracts over the bid threshold be submitted to the Board for their
approval. In addition, documentation supporting the costs included in the state/cooperative contract be retained by the District and made available for audit.	All contracts requiring approval by the board will be included on board agendas for board approval/review following the purchasing guidelines established by the State of New Jersey.	
2024-10 Professional service contracts be advertised when contracts are awarded by the Board. In addition, credit change orders/contract reductions be ratified by a resolution approved by the Board. Furthermore, documentation pertaining to contract awards and bids be retained and made available for audit.	All contracts and bids requiring approval by the board will be included on board agendas for board approval/review following the purchasing guidelines established by the State of New Jersey.	
2024-11 Capital projects be recorded at approved amounts and reported in the Capital Projects Fund.	Proper classification into Fund 30 for capital projects and fund 12 for fixed assets and maintenance items will be implemented. Proper budgetary amounts will also be recorded accordingly inclusive of grant funding in Fund 20 and elsewhere.	
2024-12 The District's Capital Asset report including depreciation expense be updated in a timely
manner.	The district will implement the recommendation as part of monitoring the monthly financial activity.	
Chief School Administrator: Dr. Andre Spencer	Date: 2/13/25

I Board Secretary/School Business Administrator: Dr. Victor Anaya	Date: 2/13/25

3l	Page 2 of2

FINANCE & BUDGET	MOTION #4	February 12, 2025

Professional Development

District Funded: $2,068.16	Title II Grant Funded: $0	Total Cost: $2,068.16

Name: Wladimir Romain
School or Department: Transportation Department
Conference/Seminar/Workshop: 55th Annual New Jersey Pupil Transportation Conference
Location: Atlantic City, New Jersey Dates: March 26, 2025 - March 28, 2025 Estimated Cost: $1,034.08
Explanation: The conference will provide the updated information from the State of NJ regarding transportation changes.

Name: Na'lmah Bogert
School or Department: Transportation Department
Conference/Seminar/Workshop: 55th Annual New Jersey Pupil Transportation Conference
Location: Atlantic City, New Jersey Dates: March 26, 2025 - March 28, 2025 Estimated Cost: $1,034.08
Explanation: The conference will provide the updated information from the State of NJ regarding transportation changes.

FINANCE & BUDGET	MOTION#6	February 12, 2025

Professional Development

District Funded- $240.00	Total Cost: $240.00

Name: Sandra Beckford
School or Department: Lacey School
Conference/Seminar/Workshop: Brief Therapeutic Interventions in Social Work
Location: Rutger's School of Social Worker - Virtual
Dates: 1/29/2025
Estimated Cost: $60.00 (District funded)	:
Explanation: This webinar introduces school-based clinicians to general tenets of school based mental health services and provides school personnel with valuable perspective on adapting interventions in educational settings.

Name: Sandra Beckford
School or Department: Lacey School
Conference/Seminar/Workshop: Girls of Color: Trauma & Punitive Response
Location: Rutger's School of Social Worker - Virtual
Dates: 2/13/2025
Estimated Cost: $60.00 (District funded)
Explanation: This webinar introduces school-based clinicians to general tenets of school based mental health services and provides school personnel with valuable perspective on adapting interventions in educational settings.

Name: Sandra Beckford
School or Department: Lacey School
Conference/Seminar/Workshop: Screening & Assessment of Trauma in Children and Adolescent
Location: Rutger's School of Social Worker - Virtual
Dates: 2/28/2025
Estimated Cost: $60.00 (District funded)
Explanation: This webinar introduces school-based clinicians to general tenets of school based mental health services and provides school personnel with valuable perspective on adapting interventions in educational settings.

Name: Sandra Beckford
School or Department: Lacey School
Conference/Seminar/Workshop: Children's Mental Health & Developmental Disabilities
Location: Rutger's School of Social Worker - Virtual
Dates: 3/07/2025
Estimated Cost: $60.00 (District funded)
Explanation: This webinar introduces school-based clinicians to general tenets of school based mental health services and provides school personnel with valuable perspective on adapting interventions in educational settings.

FINANCE & BUDGET	MOTION #7	February 12, 2025

	FIELD TRIP	
District Funded - $2,098.00	Parent Funded - $4,246.00 Grand Total: $6,344.00

Trip Leader(s): Colleen Pagan and Vatrelle Graves School/Department: Benjamin Franklin Middle School Trip Planned: Sensory TaeKwonDo
Destination: Paramus, NJ
Date(s): 2/14/25
Estimated Cost: $400.00 (District funded)
Explanation: The students in the Autism/MD and Transition classes participate in structured community outings and activities as part of the curriculum in correlation with IEP driven goals.

Trip Leader(s): Colleen Pagan and Vatrelle Graves School/Department: Benjamin Franklin Middle School Trip Planned: Bowler City
Destination: Hackensack, NJ
Date(s): 3/21, 4/11, 5/16, and 6/05/25
Estimated Cost: $720.00 (District funded)
Explanation: The students in the Autism/MD and Transition classes participate in structured community outings and activities as part of the curriculum in correlation with IEP driven goals.

Trip Leader(s): Colleen Pagan and Vatrelle Graves School/Department: Benjamin Franklin Middle School Trip Planned: American Dream Mall
Destination: East Rutherford, NJ
Date(s): 4/01/25
Estimated Cost: $0.00
Explanation: The students in the Autism/MD and Transition classes participate in structured community outings and activities as part of the curriculum in correlation with IEP driven goals.

Trip Leader(s): Colleen Pagan and Vatrelle Graves School/Department: Benjamin Franklin Middle School Trip Planned: Overpeck Park
Destination: Teaneck, NJ Date(s): 5/02/25 and 6/09/25 Estimated Cost: $0.00
Explanation: The students in the Autism/MD and Transition classes participate in structured community outings and activities as part of the curriculum in correlation with IEP driven goals.

=
FINANCE & BUDGET	MOTION #7	February 12, 2025

FIELD TRIP

Trip Leader(s): Colleen Pagan and Vatrelle Graves School/Department: Benjamin Franklin Middle School Trip Planned: Turtle Back Zoo
Destination: West Orange, NJ
Date(s): 5/22/25
Rain Date: 5/29/25
Estimated Cost: $228.00 (District funded)
Explanation: The students in the Autism/MD and Transition classes participate in structured community outings and activities as part of the curriculum in correlation with IEP driven goals.

Trip Leader(s): JaQwaysia Edge School/Department: Hawthorne Elementary School Trip Planned: Teaneck Greenhouse
Destination: Teaneck, NJ
Date(s): 4/01/25 Rain Date: May 2025 Estimated Cost: $.00
Explanation: The students in the Autism/MD and Transition classes participate in structured community outings and activities as part of the curriculum in correlation with IEP driven goals.

Trip Leader(s): Tawana Smith, Daniel Bassett, Colette Brantley, Kristen Ferreira, Samuel Griffin, Nicola Richardson, Saundra Warren-Givens, Anisa Khan,
Yomna Nasser-Elbayar
School or Department: Hawthorne Elementary School Trip Planned: Thomas Jefferson Middle School Location: Teaneck, New Jersey
Number of Students: 70
Date(s): June 17th & 18th, 2025 Estimated Cost: $750.00 (District Funded) No Substitute Required
EXPLANATION: Annual moving up rehearsal and ceremony.

Trip Leader(s): Jennifer Domingues, Victor Hernandez, Zara Matragas, Lorena Valer, Ellen Beuchel, 11 Parent Chaperones
School or Department: Hawthorne Elementary School Trip Planned: Teaneck Greenhouse (WALKING TRIP) Location: Teaneck, New Jersey
Number of Students: 71
Date(s): March 26th & April 2nd, 2025
Rain Date: May TBD 2025
Estimated Cost: (No cost to the district)
No Substitute Required
EXPLANATION: Second grade students will learn about herbs, plant life cycles, gardening, plant uses and propagation.

FINANCE & BUDGET	MOTION #7	February 12, 2025

FIELD TRIP

Trip Leader(s): Christine Mayers, Angela King
School or Department: Teaneck High School
Trip Planned: Theodora Smiley Lacey School (WALKING TRIP) Location: Teaneck, New Jersey
Number of Students: 30
Date(s): March 7, 2025
Estimated Cost: (No cost to the district)
Substitute Required
EXPLANATION: The Black Youth Organization's annual trips to lower schools help students connect with African American culture and history, fostering a sense of pride and cultural awareness.

Trip Leader(s): Jared Meli, Richard Rodda School or Department: Teaneck High School Trip Planned: Montclair State University Location: Montclair, New Jersey
Number of Students: 23
Date(s): April 9, 2025
Estimated Cost: (No cost to the district)
Substitute Required
EXPLANATION: As part of their ongoing development as writing instructors, writing center coaches will have the chance to collaborate with university-level writing consultants.

Trip Leader(s): Beatriz Garcia Travieso, Tara Costa, Elizabeth Woo, Brandy Lewis, Faiza Shafi, Ellen Beuchel, Nine Parent Chaperones
School or Department: Hawthorne Elementary School Trip Planned: Teaneck Greenhouse (WALKING TRIP) Location: Teaneck, New Jersey
Number of Students: 50
Date(s): March 24th & April 7th, 2025
Rain Date: May TBD 2025
Estimated Cost: (No cost to the district)
No Substitute Required
EXPLANATION: Kindergarten students will learn about herbs, plant life cycles, gardening, plant uses and propagation.

Trip Leader(s): Kara Lindner, Lisa Brown, Felix Mejia, Filiz Zeybek, Ellen Beuchel, Ten Parent Chaperones
School or Department: Hawthorne Elementary School Trip Planned: Teaneck Greenhouse (WALKING TRIP) Location: Teaneck, New Jersey
Number of Students: 62
Date(s): March 25th & April 15\ 2025
Rain Date: May TBD 2025
Estimated Cost: (No cost to the district)
No Substitute Required
EXPLANATION: First grade students will learn about herbs, plant life cycles, gardening, plant uses and propagation.

'31

FINANCE & BUDGET	MOTION #7	February 12, 2025

FIELD TRIP

Trip Leader(s): Allison Norris, Kristen Nunez, Shena Mallery, Antionette Vincenti, Anise Khan, Ellen Buechel, 16 Parent Chaperones
School or Department: Hawthorne Elementary School
Trip Planned: Statue of Liberty/Ellis Island
Location: Jersey City Number of Students: 73 Date(s): April 23, 2025
Estimated Cost: $2926.00 (Parent Funded)
No Substitute Required
EXPLANATION: A visit to the Statue of Liberty and Ellis Island helps third graders connect with American history, fostering a deeper understanding of immigration, freedom, and cultural diversity.

Trip Leader(s): Kristen Ferreira, Samuel Griffin, Nicola Richardson, Tawana Smith, Saundra Warren-Givens, Anisa Khan, Yomna Nasser Elbayar, Ellen Buechel ,12 Parent Chaperones School or Department: Hawthorne Elementary School
Trip Planned: Teaneck Greenhouse (WALKING TRIP) Location: Teaneck, New Jersey
Number of Students: 70
Date(s): March 28th & April 8th, 2025
Rain Date: May TBD 2025
Estimated Cost: (No cost to the district)
No Substitute Required
EXPLANATION: Fourth grade students will learn about herbs, plant life cycles, gardening, plant uses and propagation.

Trip Leader(s): Allison Norris, Shena Mallery, Kristin Nunez, Antoinette Vincenti, Ellen Buechel, 12 Parent Chaperones
School or Department: Hawthorne Elementary School Trip Planned: Teaneck Greenhouse (WALKING TRIP) Location: Teaneck, New Jersey
Number of Students: 70
Date(s): March 27th & April 3rd, 2025
Rain Date: May TBD 2025
Estimated Cost: (No cost to the district)
No Substitute Required
EXPLANATION: Third grade students will learn about herbs, plant life cycles, gardening, plant uses and propagation.

FINANCE & BUDGET	MOTION #7	February 12, 2025

FIELD TRIP

Trip Leader(s): Makayla Brown, Jennifer Pitrelli, Rochelle Yaros, Nicholas Cabrera,
Susie Kim, Monique Frazier-Ellington, Marisel Lopez, Jacob DeJesus Santos, Lisa Sgambati, Ryan Natalia Daly, Nine Parent Chaperones
School or Department: Lowell Elementary School
Trip Planned: Bronx Zoo Location: Bronx, New York Number of Students: 70 Date(s): May 28, 2025
Rain Date: June 4, 2025
Estimated Cost: $1320.00 (Parent funded)
No Substitute Required
EXPLANATION: Visits to the Bronx Zoo enrich classroom instruction, make science more relatable, and provide students with a purposeful opportunity to engage with nature.

Tuitions	February 2025

Student ID#	Placement	Tuition	Start Date	1:1 Aide	

107528	Academy 360- Upper School, a program of Spectrum 360,	
$93,789.55	
7/1/2024		
107584	Banyan School (Aide)		1/13/2025	$4,770.50	
97313	Banyan School	$100,222.62	9/5/2024		
99388	Ridgefield BOE (Aide)		7/1/2024	$52,343.00	
	Sub-totals	$194,012.17		$57,113.50	
	Grand Total	$251,125.67			

Clinicians	February 2025

	.,,,r menl	n,or.nl•ne/lhte	.,,.,T TO FXCEED	

Kid Clan Service Inc.	
Evaluations Fee Location Occupational Therapy $375.00 School/Home/Office
Physical Therapy $375.00 School/Home/Office Monolingual Speech $375.00 School/Home/Office Monolingual Social $375.00 School/Home/Office Monolingual Educational $400.00 School/Home/Office Monolingual Psychological $400.00 School/Home/Office Bilingual Occupational Therapy $450.00 School/Home/Office
Bilingual Physical Therapy $450.00 School/Home/Office Bilingual Speech $450.00 School/Home/Office Bilingual Social $450.00 School/Home/Office
Bilingual Educational $475,00 School/Home/Office Bilingual Psychological $475.00 School/Home/Office	

$	5,000.00	

Life lnSight : Dr. Rebecca Yun ( FOR INDEPENDENT EVALUATION REQUEST ONLY)	Licensed Psychologist Rates: Comprehensive Neuropsychological Evaluation
$5,500.00
Psycho-Educational Evaluation $3,800.00
Post-doctoral Fellow Rates under Dr. Rebecca Yun's supervision.	Comprehensive Neuropsychological Evaluation $3,800.00 Psycho-Educational Evaluation $2,500.00	

$	10,000.00	

AMENDMENT  Baya.da Home Health Care for
2023-2024 SY	1:1 NURSE Services $65.00 per hour for the 23-24 SY and ESY	
$	97,333.75	
		Grand total	$	112.333.75	

4\

=
FINANCE & BUDGET	FEBRUARY 12, 2025

Fundraising Activities by School
School or Department: Teaneck High School Activity: Bake Sale & Candy Sale
Sponsoring Organization: Marching Band Name of Sponsors: Luke Short, Staff Member
Participants: Band students would sell to students, faculty, and community Date(s): February 15 - June 1, 2025
Location: Teaneck High School lobby monthly. Estimated funds to be raised by this activity: $150 Funds to sponsoring organization 100%
EXPLANATION: Funds would be used for supplies for the Marching and Concert bands.

School or Department: Thomas Jefferson Middle School Activity: Cookie Sales for Dance Showcase Costumes Sponsoring Organization: Dance Program
Name of Sponsors: Dana Butler, Staff Member Participants: Dance students would sell to students Date(s): February 14 - March 20, 2025
Location: THS Lobby first floor
Estimated funds to be raised by this activity: $3,200 Funds to sponsoring organization 100%
EXPLANATION: Funds would be used for costumes for students performing in the dance showcase.

School or Department: Thomas Jefferson Middle School Activity: Sale of Bottle Water
Sponsoring Organization: National Junior Honor Society Fundraiser Name of Sponsors: Ms. Odatalla, Principal
Participants: Faculty/NJHS Members would sell to faculty and students. Date(s): February - June 19, 2025
Location: During the 2024-25 school year
Estimated funds to be raised by this activity: $1,000 Funds to sponsoring organization 100%
EXPLANATION: Funds would be used for NJHS folders, certificates, pins for Induction Ceremony, and Cords for graduation.

FINANCE & BUDGET	FEBRUARY 12, 2025

Fundraising Activities by School
School or Department: Teaneck High School Activity: Krispy Kreme Donut Sale Sponsoring Organization: Girls' Fencing
Name of Sponsors: Pat Lawrence, Staff Member Participants: Team Members would sell to friends and family Date(s): February 14 - 28, 2025
Location: Online
Estimated funds to be raised by this activity: $2,500 Funds to sponsoring organization 100%
EXPLANATION: Funds would be used for team dinner, warm-up suits, and The Scott Rodgers Scholarship Award for a Senior Fencer.

::

CHANGE ORDER

AIA DOCUMENT G701

d'f''i

nrch1tccts

OWNER	D
ARCHITECT	D
CONTRACTOR	□
FIELD	□
OTHER	□

PROJECT:	Electrical Upgrade at Benjamin Franklin Middle School

TO CONTRACTOR:	TSUJ Corporation
P.O. Box 4621
Wayne, NJ 07474

CHANGE ORDER NUMBER:	GC-0 I
DATE:	1/30/2025

ARCHITECTS PROJECT NO :	4020
CONTRACT DATE:	03/29/23
CONrRACT FOR:	General Construction

The Contract is changed as follows:
The1 ronowing hem duall be deducted from AJlnwaoc-e 111 (ac.tusaf hatsncs or Allnw::mc #IA before this dcduclinn i, S-40,000.00):
l Labor and material to replace existing obsolete 400Amp electrical panel in the Cafeteria closet with related breakers and conduits/wiring in the amount of$23,363.84 (Proposal 008 from TSU))

Total cost for this Change Order #1: $23,363.84

1.t.QWANCE REM l INC RALAl::lCE:	
Allowance #1 A	$16,636.16	Unforeseen Conditions	
Aloowance #21'.	$10,000.00	Utility company cost	
			
Remaining Allowance Balance:	$26,636.16	

Not valid until si ned by the Owner, Archikct and Contractor.

The original Contract Sum was

Net change by previously authorized Change orders
The Contract Sum prior to this Change order was
The Contract Sum will be increased by this Change Order in the amount of
The new Contract Sum including this Change order will be

$613,577 00

$0 00

$613,577 00

	S0.00 
	SliIJ,:577.00 

The Contract Time "Ml I be changed by	(0) days
The date of Substantial Completion as of the date of this Change Order therefore is:

 Di Cara I Rubino Architects	

TSUJ Corporation	Teaneck Board or Education

ARCHITECT
35 Waterview Blvd., Suite 303 Address
Parsippany, New Jersey 07054	

CONTRACTOR
P 0. Box4621
Addn:s:s
Wayne, NJ 07474
Addrcs

OWNER
651 Teaneck Road Address
Teaneck, NJ 07666

BY:	BY

 DATE	1/30/2025		DATE:	DATE

.AJA 0OCUMfHTG7O1 • CHANGE OIWER 1987 EOITION • .AJA REGISTERED COPYRJGHr 1987 • TI-IE
AMERICAN INSTTT\ITEOF .AIICHTECTI, 17l5 NEW YORK A , N W., WASHNCTON, Q.c 20006	G701-1987

G

Civic Solutions Group

STATEMENT OF WORK - CONFIDENTIAL

Client Name.:	Teaneck Public Schools	
Project Name:	Strategic Planning Support	
Project Period:	Starting November 2024	
Projeq: Amount	$45,000	
Compensation & Payment Schedule:	50% of fees will be invoiced at the onset of the project with the remaining 50% being invoiced at the end of the engagement	

Background:

CSG understands the promise that a strong strategic plan brings to a district, and possesses experience helping districts and state agencies develop new plans, as well as measure and implement their existing plans. Districts that establish ambitious and feasible strategic plans and then execute on those plans are able to drive student performance based upon a shared set of values, goals and 'action plans.

A community-driven strategic plan requires engagement and communication to best understand and meet the needs of different stakeholder groups. This includes structured activities in a variety of formats, including interviews, focus groups, meetings, and survey administration as well as opportunities for ongoing feedback and two-way communication, all of which require strong systems for data collection and analysis, both qualitative and quantitative. Additionally, in order to support a focused and community approach to strategic planning, it is best practice to form an advisory structure with representatives from the various stakeholder groups. Such a structure enables those representatives to support the translation of community feedback into actions as well as support and understand the necessary prioritization that goes into any strategic plan.

Scope of Work: Supporting Teaneck Public Schools' Strategic Planning Process

•	Project Planning

CSG will develop a shared comprehensive project plan for Teaneck Public Schools' strategic planning process including stakeholder engagement. With input from Superintendent Spencer and his team, CSG will construct a plan that outlines the key timelines, scope and sequence of activities, key owners and arc of engagement feeding into the ultimate development of the new strategic plan.
4238 Cadiz St.; New Orleans, LA 70125	1
Lt5

G

:

Civic Solutions Group

In order to control costs associated with this engagement, it is anticipated there will be shared workflows between district staff identified by Superintendent Spencer and CSG. The project plan will act as a shared tool to clearly delineate roles and responsibilities and the division of labor throughout the project. For example, it will include key points in time where communications support from the district will be necessary.

•	Design, Co-Facilitate & Support Advisory Structure for Strategic Planning Process

In order to drive an efficient, yet effective, community-driven strategic planning process, CSG will partner with Superintendent Spencer and district staff to design and implement an advisory structure to steer the process, develop a scope and sequence of meetings and topics aligned with the overarching project plan, and co-facilitate meetings as necessary. This will include partnering with Superintendent Spencer and his staff to:

•	Identify the right stakeholder groups that should be represented in the advisory structure
•	Design an equitable and transparent process for determining membership in the advisory structure
•	Clarify and define the role of the advisory structure
•	Support the convening of the group through the co-construction of agendas, materials, and other items relevant to the process
•	Attend and co-facilitate, as needed, the convenings of the advisory structure

•	Engagement Preparation & Support

CSG will work in partnership with Superintendent Spencer and his leadership team to design a robust engagement process to support the development of a new strategic plan. Generally, CSG would recommend a phased approach as follows:

•	Phase 1: Provide engagement opportunities to a wide array of stakeholder groups through information sessions or town halls in order to provide background information, garner community buy-in and outline anticipated next steps as well as the ways in which stakeholders can participate. Simultaneously, CSG would recommend smaller scale focus groups of principals, teachers, parent leaders, school board members and students. This phase of engagement would focus on celebrating the successes of the district, distilling the challenges and hopes that stakeholders may have, and highlighting the importance of a good strategic plan and a strong school district for the citizens of Teaneck.

4238 Cadiz St.; New Orleans, LA 70125	2

SG
Civic Solutions Group

•	Phase 2: Provide another round of engagement opportunities to reflect back a synthesis of feedback received during Phase 1 of the engagement and engage with key stakeholders around feasibility, what resources would be necessary to be successful, and the trade-offs that will need to be decided between and how these aspects align to emerging goals for the district.
•	Phase 3: Provide opportunity for feedback on a draft set of goals and initiatives for inclusion in the District's strategic plan.
•	Phase 4: Provide a clear dissemination process for the strategic plan so that it can be fully adopted and utilized as a community tool to drive the work and actions of the district.

have

Throughout each phase of the engagement, CSG would also recommend the use of asynchronous tools (i.e. a survey or feedback form) and providing materials
publicly so that individuals who may not be able to participate due to time constraints the opportunity for their voice to be heard.
To support the engagement work, CSG will do the following:

•	Design materials to be utilized for each phase of the engagement process through an iterative process incorporating feedback from Superintendent Spencer and his leadership team. This would include an initial presentation framing the process, highlighting successes and completing research to help leverage community support towards Teaneck Public Schools and the strategic planning process.
•	Synthesize feedback in partnership with district staff for each phase of the engagement process in order to identify the key takeaways and learnings from the various stakeholders
•	Design a survey or feedback form and support the creation of a landing page on the Teaneck Public Schools website where all of the engagement materials can be housed and available to various stakeholders
•	

•	Engagement Facilitation

know

Engagement is most effective when facilitated by or in partnership with leaders that

the constituents best, as it provides for greater context and clarity as that engagement unfolds. CSG is excited the district wants to lead this phase of the work and is well prepared to support district leadership throughout the process. CSG also understands there may be times where it is beneficial for a third-party to co-facilitate community engagement and are willing to partner with Teaneck leadership in facilitating such engagement where necessary.

4238 Cadiz St.; New Orleans, LA 70125	3
41

SG

Civic Solutions Group

•	Train the Trainer Model

Recognizing the power that can come from district leadership facilitating the engagement sessions, CSG would propose supporting the process through the
creation of a facilitator guide and a workshop with those district staff	.-
identified to lead the engagement sessions to support them in understanding the protocol and feeling confident in facilitating the necessary engagement sessions. Additionally, CSG will create an online tool so that those district staff identified for leading engagement sessions can provide the feedback and notes
from those sessions in order to synthesize feedback across all of the engagement opportunities to distill them into key ideas, questions and challenges.

•	Advisory Supports

Throughout the entire process, CSG will provide advisory support to Superintendent Spencer and district staff involved in the process through regular check-ins. This may include:

•	Supporting the development of actionable, measurable goals
•	Sharing best practices, resources and examples of ways in which other organizations have developed their strategic plans
•	Thought partnership on the development of strategies and actions and
determining the feasibility of such based upon resources and time available	::
•	Supporting the development of a roadmap for future engagement with strategic plan progress updates
•	Advising on potential organizational shifts needed to be successful in the implementation of the strategic plan

Deliverables:

Workflow	Deliverables	
Project Planning	•	Comprehensive Project Plan	
Advisory Structure	•	Advisory Structure Design & Role Definition
•	Scope & Sequence for Advisory Structure
•	Annotated Agendas and Materials for Advisory Structure convenings	

G
Civic Solutions Group

Engagement Preparation & Support	•	Scope & Sequence of Engagement Sessions
•	Annotated Agendas and Materials for Engagement Sessions
•	Design of asynchronous Tools for Stakeholder Feedback
•	Report synthesizing feedback from engagement sessions and online tools	
Engagement Facilitation	•	Facilitator Guide
•	Agenda and Materials to support and
prepare facilitators
•	Tool for capturing feedback from facilitators	

AboutCSG
Civic Solutions Group (CSG) is a partnership of former education leaders seeking to support current education leaders in improving the responsiveness and quality of public education. Our project teams include individuals who have led critical bodies of work within school districts, state education agencies, and institutions of higher education. We support courageous leaders in redesigning and restructuring their organizations, developing strategies, and effectively managing change. The CSG team focuses the beginning of each engagement on developing a deep understanding of the challenges and problems leaders are facing to ensure solutions are responsive, actionable, and relevant to the local context. CSG measures success by the opportunity to create sustainable change and less by the length of the project or engagement.
Key Staff
Sarah Kleinhandler joins CSG after 28 years with the New York City Department of Education. Anchored in instruction and school improvement, Sarah began her career as a classroom high school English teacher and has served as a high school administrator. Most recently, Sarah led the Office of Student Enrollment for New York City Public Schools for 7 years. She led a central team and 12 field offices that increased access and equity to New York City admissions and enrollment services for schools and families. Sarah, in her role as Chief Enrollment Officer led the strategic implementation of new systems and policies for the Office Of Student Enrolment in support of families, schools and students. Additionally, throughout Sarah's tenure as Chief Enrollment Officer, she led ongoing work to develop a culture of customer service with her field staff to support greater collaboration and higher satisfaction with school leaders and parents across the city. This work included implementing a virtual appointment system so families did not have to appear in person, reduction of paperwork for families and schools using a technology solution, and streamlining processes and protocols to better serve families and schools.

SG

Civic Solutions Group

Justin Tyack, a Principal Consultant with Civic Solutions Group, has nearly twenty years of experience as an education leader. Justin worked at the New York City Department of Education for nine years supporting schools and district staff. In his final role, as Chief Executive Officer of School Support, Justin managed over 1,000 front-line school support staff through a network structure in the areas of student achievement, instruction, human resources, finance, IT, facilities, special education compliance and leadership development for all 1,700 schools across 38 local school districts. In this role, he was responsible for the design of cross-functional implementation and support planning of the district goals and priorities across numerous unique school communities and neighborhoods. Most recently, Justin has served as Chief Operating Officer at Bank Street College of Education leading the Division of Strategy and Operations. In this role, he led all of the operational functions to support the various needs of three distinct types of educational programs including process improvements, new systems implementation, and shifting the culture of the support teams. Additionally, he oversaw all strategic planning and associated implementation activities for the organization.

=

4238 Cadiz St.; New Orleans, LA 70125	6
so

5 SY

ve Balance

Name of Employee: Ann Park TEACH
Date of Hire: 09/01/1994 Separation Date: 01/01/2025 Category Date: N/A

Date of Hire: 03/16/2023

Separation Date: 01/01/2025 Category Date: N/A	
Eligible PTO for 2024-2025 SY		Annual	Per Diem	Bals.!nce of Da)lS Earned	Total Amount	
Vacation	$131,325.00	$505.00	16	$8,080.00	
	
Sick Leave Balance		$0.00	0	$0.00	
			Payment	$8,080.00	

Name of Employee: Suada Charaf TEACH
Date of Hire: 09/01/1999 Separation Date: 01/01/2025 Category Date: N/A

E.ligible PTO for-2024-202  - 
Sick Lea ---------	

Ann.Y.a1.	

Per Diem
$100.00	

Bals!!]!.!i! of Oa)lS Es.!rned 142	

Total Amount
$14,200.00	
$0.00	0
Payment	$0.00
$14,200.00	

Eligible PTO for 2024-2025 SY	A!:lrulal..	Per Qiem	Balance of Da)ls Es!rn!i!d	Total Amount	
Sick Leave Balance		$100.00	217	$21,700.00	
		$0.00	0	$0.00	
CBA CAP			Payment	$20,000.00	

51

THE TEANECK PUBLIC SCHOOL DISTRICT
Office of Human Resources and Complaince

JOB DESCRIPTION FOR FINANCIAL ANALYST

REPORTS TO:  Reports to School Business Administrator/Board Secretary
ESSENTIALO ALJFICATIO S:
1.	Must be able to perform essential job functions with or without reasonable accommodation.
2.	High school graduate; post -high school training in the principles of accounts payable, including computerized payables and accounting. BA degree in Accounting or Finance, highly preferred but not required if substituted w/ five years of applicable expenence.
3.	Proven experience working with accounts payable preparation and reporting, preferably in a public-school environment.
4.	Strong analytical and problem-solving skills.
5.	Proven knowledge of accounting principles and practices.
6.	Attention to detail and exceptional accuracy working with figures.
7.	Demonstrated ability to manage multiple tasks and meet deadlines.
8.	Experience in process improvement and implementing best practices.
9.	Knowledge of tax regulations and compliance requirements.
10.	Understanding of NJ purchasing laws and applicable mandates.
11.	Ability to effectively use computer hardware and software applicable to assignment.
12.	Ability to communicate effectively with staff, vendors and public, and work in a collaborative manner.
13.	Demonstrated ability to work harmoniously in a multicultural, diverse community.
14.	Such alternatives to the above qualifications as the Chief School Administrator or Business Administrator may find appropriate and acceptable.
ESSE  TlAL FUNCTIONS OF POSITIO '·
1.	May plan, organize and assigns appropriate tasks and workload to team members.
2.	Assists the accounts payable team, ensuring timely and accurate processing of invoices, payments and expense reports.
3.	Manages the district's free and reduced lunch program.
4.	Manages vendor relationships, negotiate payment terms and resolve disputes related to payments or invoices.
5.	Processes IRS 1099 forms for vendors for district filing and state reports.
6.	Provides support to district administration and school supports as needed to ensure proper procurement.
7.	Collaborates with other departments such as procurement and finance to ensure timely and accurate payment of invoices.
8.	Prepares and analyze accounts payable reports, including aging reports, cash flow projections and vendor performance metrics.
9.	Develops and maintain accounts payable policies and procedures to ensure compliance with district policies and regulations.
10.	Reviews and approve payment runs, resolve any concerns or discrepancies.
11.	Process district requisitions for check requests through board accounts.
12.	Ensures accurate and timely-month end and year-end close processes for accounts payable.
13.	Monitors district bill list for Board of Education approval.
14.	Maintains accurate and detailed accounts inclusive but not limited to: cash entries, contracts, insurance, lunch service, maintenance and other pertinent areas.
15.	Assists with district audits and provide necessary documentation and support.
16.	Assists with new operational procedures inclusive of adopted software programming.
17.	Implements reporting procedures and internal controls for the purpose of maintaining accurate records.
18.	Maintains a master list of current vendors and programs for administrative distribution.
19.	Maintains various fiscal information, files and records (e.g. accounts payable, contracts and vendor information).
20.	Validates coding to ensure accuracy of data input into the financial system.
21.	Communicates and affirms payment transactions as needed.
22.	Records vendor payments and handles mailings as needed.
23.	Ability to interpret, apply and explain rules, regulations, policy and procedures to district personnel.
24.	Compiles and prepares financial reports as requested by department administration.
25.	Assists in budget preparation and monitoring.
26.	Prepares monthly financial reports for the SBA or ABA.
1.	

27.	Assists the School Treasurer/ABA with reconciling bank accounts and school monies.
28.	Assists with collection of district fees and financial processing as requested by the SBA or ABA.
29.	Ensures accurate processing ofreimbursement rates pursuant to the IRS.
30.	Perform any other duties or responsibilities as assigned by the School Business Administrator or their designee, as may add to the effectiveness of the education program of the Teaneck Public Schools.

TERMS OF EMPLOYME T:
■	Non-Affiliated.
•	Twelve-month position.
•	Salary based on approved budget; commensurate to experience and education.

EVALUATION:
■	The annual performance evaluation will be based on this position description, any applicable state regulations and/or Board of Education policies.
PHYSICAL REOUfREME TS:
■	Prolonged periods of sitting at a desk and working on a computer
•	Ability to lift up to 15 pounds at times.
OTHER:
•	Must be willing to work necessary hours to perform functions of the job.
Position descriptions are established by the Office of Human Resources & Compliance and adopted by the Board of Education and are intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role as part of the overall organization. Position descriptions are not designed to contain or be interpreted as a comprehensive inventory of all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otheiwise to modify duties to be performed. Individuals shall perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. Every employee has a duty to perform all assigned tasks. The order, of essential functions and duties of the position as listed in the position description, is not designed or intended to rank the duties in any order of importance relative to each other.
EEO/AA/Vet/Disability Employer

Management Processing Only
Name of Employee: 	 _ Job description Reviewed with Employee on: 			 Supervisor Name:		 _
A signed copy of the implemented job description must be.filed with the Office of Human Resources

53

POLICY GUIDE

BYLAWS
0141/page I of2

Board Member Number and Term
June 24

:
0141 BOARD MEMBER NUMBER AND TERM

The Board of Education shall consist of	9	members.

The term of a Board member shall be _3_	years,.,. except vacancies in the membership of the Board shall be filled in accordance with the provisions of
N.J.S.A. 18A:12-15. Each Board member appointed to fill a vacancy shall serve until the organizational meeting following the next annual election unless the Board member is appointed to fill a vacancy occurring within the sixty days immediately preceding such election if the annual election is held in April, or occurring after the third Monday in July if the election is held in November, to fill a term extending beyond such election, in which case the Board member shall serve until the organizational meeting following the second annual election next succeeding the occurrence of the vacancy, and any vacancy for the remainder of the term shall be filled at the annual election or the second annual election next succeeding the occurrence of the vacancy, as the case may be.

+He-iefm of a Board member appoiAted -te--H-i+--a-1..aeaAcy sha!-1--ee---fffim-#te meffieef appointfflent to the organi2atiOHa+--ffleeting follow-i-flg--fke-- aflfH:la+ election. AAy Yaeaney for tl=ie remainder of-the--tefm--shaH-be- at-aie- t annual sc-heel--eieetio  -that
+I ,,L\-1\ B o½l½ar-e member -aw6tflte4-t&+tt-l--a-•,racancy-eeeuTTing witl=iin s+JE-ty
days-immediately preceding an annual election occurring in April, te-&H-a--t<:rm e:1ttending oeyooo-the-ocxt election, -sha-U- ser.·e until #te organi2atioflflt-ffieeting following tl=ie-5econd annual election c€eeaiag-#te occurrence ofthe. acane)'; -ei:
,2;. .--1/T•, Boa-rd-fftefflBer appointed-te--fi-1+-a- vacancy--ee€Hffittg--a-ftef-4e tl=iird Monday in JuJy for aA rumual eleotieA eeeurriAg in November,t&-4ill-a- tefffl e;a{tending beyond th	election, sl=iaH ser.·e until tl=ie organi2ati0Aal rneetIBg-fuH0Wfflg-th-e--5eeefHi..a-nA-Ual electioo-Aext sueceeding tl=ie occurrenee of tl=ie vacancy:-

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POLICY GUIDE

BYLAWS
0141/page 2 of2

Board Member Number and Term

Afl)' n1eat1cy for tl=te remainder of a t:erm sl=ial I be fillee at the ann1:1al election or the seeene annual election ne cl succeeding the occurrence ef a vacancy, as tee case may be.

N.J.S.A. 18A:12-6; ISA:12-9; 18A:12-ll; 18A:12-l5
N.J.S.A. 18A:13-8 et seq. [regional districts!
N.J.S.A. ISA:54-16 et seq. [vocational districts]

Adopted:

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002
5S

=

TEACHING STAFF MEMBERS
3160/page 1 of2 Physical Examination
June 24
M

3160 PHYSICAL EXAMINATION
Candidates for Emplovment

The Board of Education shall requires any eaeh candidate for employment who has received receives a conditional offer of employment to undergo a physical examinationt51 pursuant to N.J.S.A. 18A:16-2.a. to determine whether the candidate is able to perform with reasonable accommodation job-related functions pursuant to P.L. 101-336, Americans with Disabilities Act of 1990 (ADA), pursuant to N.J.A.C. 6A:32-6.3.
If upon completing an examinationt51 it is determined a candidate for employment who received a conditional offer of employment is unable to perform with reasonable accommodation job-related functions pursuant to the provisions of the ADA, the conditional offer of employment will be rescinded either by the Superintendent of Schools, if the Board has not yet approved the appointment, or by the Board, if the Board had approved the appointment at a Board meeting.
In accordance with N.J.A.C. 6A:32-6.2(a), the Board will develop the requirements for t+he physical examination and provide for notification to candidates for employment regarding the requirements for the physical examination which shall include, but not be i5-ftet limited to, a health history to include past serious illnesses and injuries; current health problems; allergies; and a record of immunizations. The physical examination shall also include, but not be limited to, a health screening to include, but not be limited to: height and weight; blood pressure; pulse and respiratory rate; vision screening; and hearing screening.
Teaching staff member School emplo;cee physicals, examinations, and/or annual medical updates do not require screening or disclosure of HIV status.

The Board will follow the current New Jersey Department of Health Guidance for Tuberculosis (TB) Testing in New Jersey Schools. A MaAtoux t:l:leerculosis test shall ee giveA to all student teachers school bus el:ri-;ers on contract with the distr ct and contractors or volun eers wt.lo ha>;e contact with students.		
	
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Health records of candidates for employment and current teaching staff members All staff Brnmeers' medical and l:¼ealth records, including computerized records, shall will be secured, stored, and maintained separately from other personnel files pursuant to N.J.A.C. 6A:32-6.3(d). The information contained in medical records shall wi-1-! be kept confidential. Only the teaching staff member, the Superintendent, and the school medical inspector shall have access to medical information regarding an individual teaching staff member en ployee. Health records shall be the property of the Board and may be shared only with authorized individuals in accordance with N.J.S.A. lSA:16-5 and N.J.A.C. 6A:32-6.3(d).

Current Teaching Staff Members

Pursuant to N.J.A.C. 6A:32-6.3(c), an individual +he teaching staff member may provide health-status information, including medications that may be of value to medical personnel in the event of an emergency requiring treatment. In such instances, a the teaching staff member may also choose to share with the staff member's Building Principal and, if desired, with the certified school nurse, information regarding current health status to assure ready access in a medical emergency.

Pursuant to N.J.S.A. 18A:16-2, the Board may require Additional indh1id1:1al psychiatric or physical or psychiatric examinations of a teaching aay staff member may ee required by the Board whenever, in the Board's judgment ef-the Beare, a teaching staff member shows evidence of deviation from normal physical or mental health. Any additional individual examinations will be pursuant to the requirements of N.J.A.C. 6A:32-6.3(b). Additional examinations and/or certifications may be required to verify fitness in accordance with Policy 3161 - Examination for Cause or disability in accordance with Policies 3425 - Work Related Disability Pay and 3435 -Anticipated Disability.

42 US,.CA.- 12101
N.J.S.A. lSA:16-2; 18A:16-3; 18A:16-5
N.J.A.C. 6A:32-6.l; 6A:32-6.2; 6A:32-6.3

Adopted: 14 March 2012
Revised: 22 January 2025		
	
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s,

REGULATION GUIDE
	TEACHING STAFF MEMBERS
R 3160/page 1 of7 Physical Examination
June 24
M

R 3160 PHYSICAL EXAMINATION

A.	Definitions

1.	"Employee assurance statement" means a statement signed by the employee certifying that information supplied by the employee is true to the best of the employee's knowledge.

2.	"Employee" or "staff member" means the holder of any full-time or part-time position of employment.

3.	"Health history" means the record of a person's past health events obtained in writing, completed by the individual or their physician.

4.	"Health screening" means the use of one or more diagnostic tools to test a person for the presence or precursors of a particular disease.
5.	"Physical examination" means the assessment of an individual's health by a professional licensed to practice medicine or osteopathy, or by an advanced practice nurse or physician assistant. Physical examination includes specific procedures required by statute as stated in N.J.A.C. 6A:16-2.2.
6.	"Physician assistant" means a health care professional licensed to practice medicine with physician supervision.

7.	"Psychiatric examination" means an examination for the purpose of diagnosis and treatment of mental disorders.

B.	Employees' Initial Physical Examination

1.	Candidates for employment who have received a conditional offer of employment shall be required to undergo a physical examination. The physical examination shall include, but is not limited to, a health history and health screenings to determine whether the candidate is able to perform with reasonable accommodation job-related functions pursuant to P.L. 101-336,		
	
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Americans with Disabilities Act of 1990 (ADA). The candidate for employment will be provided the Board's requirements for the physical examination.

a.	A health history shall include, but is not limited to, the candidate's:

(1)	Past serious illnesses and injuries;

(2)	Current health problems;

(3)	Allergies; and

(4)	A record of immunizations.

b.	A health screening shall include, but is not limited to:

(1)	Height;
(2)	Weight;

(1)	Pulse and respiratory rate;

(2)	Hearing screening;

(3)	Blood pressure;

(4)	Vision screening;

C.	Medical Requirements Upon Employment

l.		The Board will follow the current New Jersey Department of Health Guidance for Tuberculosis (TB) Testing in New Jersey Schools.	A Mantowc tweerculosis test shall be gh·eA t1pon employment of all newly hired staff members (full time and part time), and to all student teacl:iers school bt1s drivers on contract with the district a.Ad to contractors or volunteers who haYe contact		
	
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REGULATION GUIDE
	TEACHING STAFF MEMBERS
R 3160/page 3 of 7 Physical Examination

wit"1 students. Tubereulosis testing is not required for ,;olunteers working with students less tha-A twenty hours per montl:l.
a.	Tuberculosis testing is not required:
(I)	For  ee>.¥ staff members student teachers, and cot-1tractors of the school district 1Nith a documented negati,;e tubereulosi:s test result in the last sbt moeths or a documented positive t1:tberculosis test, regardless of whe1=t this test wa5 doee or
(2) For a school district staff men1ber transferdeg between school districts or from a non p1:1blic school ·Nithin Nev, Jerse · wit.Ii a documented tuberculosis test result l:lpon his/her initial emplO)'ffient by a New Jerse)' school.
b. Staff members, studenl teachers contractors or volunteers
\1t1ho have contact •1,1ith st1:1dents aREI claim a religious exemption cannot be compelled to submit to tuberc tlosis testing. In these i11stances. a symptom a5sessment must be done (TB 8 Form). lf TB like symptoms are rel:)orted a physician m1:1st document that the staff member student teacher, contractor or volunteer does not haYe an active disease.

C) The school district shall deter1:niHe the criteria essential to document a 1ralid religio1:1s eKemption.

C. Proced1:1res for the admieistration of the Mantoux tuberculosis test interpretation of reacti01,s follo'+'i' up procedures and reporting shall be cond1:1cted in accordance with the guidelines and requiremests of the New Jersey Department of Health.

2. An individual teaching staff member may provide health-status information, including medications, that may be of value to medical personnel in the event of an emergency requiring treatment. In such instances, the teaching staff member may also choose to share with the Principal and, if desired, with the certified		
	
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	TEACHING STAFF MEMBERS
R 3160/page 4 of 7 Physical Examination
school nurse, information regarding current health status to assure ready access in a medical emergency pursuant to N.J.A.C. 6A:32- 6.3(c).
D.	Health Records
1.	Ml Hhealth records of candidates for employment who have received a conditional offer of employment and of current employees, including computerized records, shall be secured, stored, and maintained separately from other personnel files in accordance with N.J.A.C. 6A:32-6.3(d).
2.	Health records shall be the property of the Board and may be shared only with authorized individuals in accordance with
N.J.S.A. 18A:16-5 and N.J.A.C. 6A:32-6.3(d).
E.	Teaching Staff Member Employees Physical Examinations and Medical Updates
1.	Teaching staff member School employee physicals, examinations, and/or annual medical updates shall not require disclosure of HIV status.

F.	Examination of Candidates for Employment
l.	Candidates for employment who have received a conditional offer of employment will also be required to undergo a comprehensive fitness for duty physical examination by a school district approved physician or institution at the Board's expense.
a.	This pre-employment physical examination shall not be used to determine a candidate's disabilities; and
b.	This examination shall be used only to determine whether the applicant is able to perform with reasonable accommodation job-related functions pursuant to ADA.

G.	Controlled Dangerous Substance Testing

Candidates for teaching staff member positions, who have received a conditional offer of employment must complete testing, conducted at the		
	
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REGULATION GUIDE
TEACHING STAFF MEMBERS
R 3160/page 5 of7 Physical Examination

Board's expense, for the usage of CDS as they a-re defined in N.J.S.A. 2C:35-2.

1.	Candidates will be allowed privacy during specimen collection. Control and accountability of specimens will be maintained with a chain of custody in accordance with accepted practices and as recommended by the approved laboratory. The laboratory will be selected by the Board and approved by the New Jersey Department of Health.

2.	The laboratory will conduct an initial or screening test and a confirmatory test. Refusal of employment will not be based on the results of a screening test alone. An initial test is an immunoassay test to eliminate negative test results from further consideration and to identify the potentially positive specimens for the purpose of further testing and confirmation. A confirmatory test is a second analytical procedure to identify the presence of a specific drug which uses more sophisticated technique to ensure reliability and accuracy.
3.	A Medical Review Officer, who shall be is a licensed physician, will review the final results of all positive tests to determine if there is a medical explanation for the results. The Medical Review Officer will review the candidate's medical history and may conduct a medical interview with the candidate to determine any relevant factors contributing to the results of the test. The Medical Review Officer will communicate the results of an investigation regarding positive drug tests for CDS to the candidate and to the Superintendent.

4.	The American with Disabilities Act (ADA) prohibits employment discrimination against qualified individuals with disabilities. Persons who use drugs illegally (the use of controlled dangerous substances (CDS) and the illegal use of prescription drugs) are not protected by the ADA.

5.	After a conditional offer of employment, the school district may ask questions concerning present drug or alcohol use; however, information obtained may not be used to exclude an individual with a disability, based on the disability, unless it can be shown that the reason for exclusion meets the following three tests:
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a.	It must be job-related and cannot be met with reasonable accommodation;

b.	It must be consistent with the demonstrated necessity of conducting business; and

c.	It must be related to legitimate job criteria.

6.	The school district shall refuse to hire an applicant based upon a test result that indicates the illegal use of drugs. This action shall be taken even if the applicant claims he/she recently stopped illegally using drugs.

H.	Review of Examinations and Assessments

1.	The results of a the physical examination or testing of a candidate for employment who has received a conditional offer of employment will be reviewed by the Superintendent and the school physician and/or the Medical Review Officer who, in consultation 'Nith the S1:1perintenelcnt •Nill to determine a the candidate's physical and mental fitness to function with reasonable accommodation in the position for which the candidate AefShe has made application. That determination will be made a part of the candidate's application.

I.	Candidate Records

1.	All records regarding pre-employment physicals and drug tests will be maintained in separate medical files and treated as confidential medical records. These records will be:

a.	Kept separate from a candidate's personnel file;

b.	Kept in a locked cabinet in a central school district location; and

c.	Accessible only to the Superintendent and/or designee.

2.	The records of a candidate's physical examination will be submitted to the school medical inspector, who will determine the candidate's physical and
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mental fitness to function with reasonable accommodation in the position for which he/she has made application. That determination will be made a part of the candidate's application.

3.	A candidate's medical records will be maintained separately from his/her application and will be kept confidential in accordance with paragraph D.

a.	If and when the candidate is employed by this district, the records will be kept in the person's medical file.

b.	If the candidate is not employed by this district within three years, the records will be destroyed.

Adopted: 14 March 2012
Revised: 22 January 2025

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4160 PHYSICAL EXAMINATION
Candidates for Employment

The Board of Education shall requires any eae-h candidate for employment who has received receives a conditional offer of employment to undergo a physical examinationW pursuant to N.J.S.A. 18A:16-2.a. to determine whether the candidate is able to perform with reasonable accommodation job-related functions pursuant to P.L. 101-336, Americans with Disabilities Act of 1990 (ADA), pursuant to N.J.A.C. 6A:32-6.3.
If upon completing an examinationts-) it is determined a candidate for employment who received a conditional offer of employment is unable to perform with reasonable accommodation job-related functions pursuant to the provisions of the ADA, the conditional offer of employment will be rescinded either by the Superintendent of Schools, if the Board has not yet approved the appointment, or by the Board, if the Board had approved the appointment at a Board meeting.
In accordance with N.J.A.C. 6A:32-6.2(a), the Board will develop the requirements for t+he physical examination and provide for notification to candidates for employment regarding the requirements for the physical examination which shall include, but not be -i-5-aet limited to, a health history to include past serious illnesses and injuries; current health problems; allergies; and a record of immunizations. The physical examination shall also include, but not be limited to, a health screening to include, but not be limited to: height and weight; blood pressure; pulse and respiratory rate; vision screening; and hearing screening.
Candidates for employment who have received a conditional offer of employment will be required to be tested for the usage of controlled dangerous substances (CDS) as they are defined in N.J.S.A. 2C:35-2. This testing will be completed in accordance with New Jersey Department of Health and Department of Education guidelines. Testing for the usage of CDS controlled or dangerous sHbstaRces, if required by the Board, will be required for all candidates for employment who have received a conditional offer of employment.		
	
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Pursuant to N.J.S.A. 18A:16-3, the Board shall bear the cost of physical examinations required by this Policy performed by a physician or institution designated by the Board. However, the candidate shall bear the cost if the examination is performed by a physician or institution designated by the candidate with approval of the Board. In the event the Board approves the physician or institution designated by the candidate to complete an examination required by this Policy, the candidate will be provided with the detailed requirements of the examination.

Support staff member School employee physicals, examinations, and/or annual medical updates do not require screening or disclosure of HIV status.

The Board will follow the current New Jersey Department of Health Guidance for Tuberculosis (TB) Testing in New Jersey Schools. A Manct:oux tuberculosis test shall be given to all student teachers school eus drivers on contract with the district and contractors or volunteers •Nho have contact with students.

Health records of candidates for employment and current support staff members All staff members' medical and health records, including computerized records, shall w+lt be secured, stored, and maintained separately from other personnel files pursuant to N.J.A.C. 6A:32-6.3(d). The information contained in medical records shall will be kept confidential. Only the support staff member, the Superintendent, and the school medical inspector shall have access to medical information regarding an individual support staff member employee. Health records shall be the property of the Board and may be shared only with authorized individuals in accordance with N.J.S.A. 18A:16-5 and N.J.A.C. 6A:32-6.3(d).

Current Support Staff Members

Pursuant to N.J.A.C. 6A:32-6.3(c), an individual The support staff member may provide health-status information, including medications that may be of value to medical personnel in the event of an emergency requiring treatment. In such instances, a the support staff member may also choose to share with the staff member's Building Principal and, if desired, with the certified school nurse, information regarding current health status to assure ready access in a medical emergency.		
	
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Pursuant to N.J.S.A. 18A:16-2, the Board may require Additional iAdi'lidual psychiatric or physical or psychiatric examinations of a support aay staff member ma;•be req1:1ired by the Board whenever in the Board's judgment &a.fa, a support staff member shows evidence of deviation from normal physical or mental health. Any additional individual examinations will be pursuant to the requirements	of N.J.A.C. 6A:32-6.3(b).	Additional	examinations and/or certifications may be required to verify fitness in accordance with Policy 4161 - Examination for Cause or disability in accordance with Policies 4425 - Work Related Disability Pay and 4435 -Anticipated Disability.

42 U-$:C-A.- 12101
N.J.S.A. 18A:16-2; 18A:16-3; 18A:16-5
N.J.A.C. 6A:32-6. l; 6A:32-6.2; 6A:32-6.3

Adopted: 14 March 2012
Revised: 24 March 2020
Revised: 22 January 2025		

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R4160 PHYSICAL EXAMINATION

A.	Definitions

1.	"Employee" or "staff member" means the holder of any full-time or part-time position of employment.
2.	"Health history" means the record of a person's past health events obtained in writing, completed by the individual or their physician.

3.	"Health screening" means the use of one or more diagnostic tools to test a person for the presence or precursors of a particular disease.

4.	"Physical examination" means the assessment of an individual's health by a professional licensed to practice medicine or osteopathy, or by an advanced practice nurse or physician assistant. Physical examination includes specific procedures required by statute as stated in N.J.A.C. 6A:16-2.2.

5.	"Physician assistant" means a health care professional licensed to practice medicine with physician supervision.

6.	"Psychiatric examination" means an examination for the purpose of diagnosis and treatment of mental disorders.

B.	Employee's Initial Physical Examination

I.	Candidates for employment who have received a conditional offer of employment Each newly employed s1o1pport staff member shall be required to undergo a physical examination. The physical examination shall include, but is not limited to, a health history and health screenings to determine whether the candidate is able to perform with reasonable accommodation job-related functions pursuant to P.L. 101-336, Americans with Disabilities Act of 1990 (ADA). The candidate for employment will be provided the Board's requirements for the physical examination.
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a.	A health history shall include, but is not limited to, the candidate's:

(1)	Past serious illnesses and injuries;

(2)	Current health problems;

(3)	Allergies; and

(4)	A record of immunizations.

b.	A health screening shall include, but is not limited to:

(1)	Height;

(2)	Weight;

ill	Pulse and respiratory rate;
ill	Hearing screening;
(5)	Blood pressure;

(6)	Vision screening;

C.	Medical Requirements Upon Employment

1.	The Board will follow the current New Jersey Department of Health Guidance for Tuberculosis (TB) Testing in New Jersey Schools.	A Mantoi:m. tuberculosjs test shall ae gi,•eR upon employment of all newly hired staff members (full time aad part time) and to all studeAt teaehors, school eus dri',·ers on contract 1Nith the distriet and o coRtraetors or vol.unteers who have coRtact 1Nith students.  Tuberculosis testing is Rot required fur 1,•olLmteers
working with students less than twenty hems per month.

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a.	Tuberculosis testiAg is not required:
(I)	For Rew staff ffiembers, student teachers and contractors of the sohool district 'Nith a doc1:1mented negath•e tubercl:llosis test result iR the last six months or a docl:lFRented posifr,•e tubercl:llosis test regardless of 1Nhen this test was done; or
(2) For a school district staff member transferring between school districts or from a non public school witlli:n New Jersey with a doc1,u11ented tubercl:llosis test result upon his/her initial employmeAt b •a New Jerse)·school.
b.	Staff members. student teachers contractors or ¥olunreers
·Nho have eootact with students aRd claim a religious e cemption cannot be compelled to submit to hieerculosis testing. ln these instances a symptom assessment must be done (TB 8 Form). If TB like symptoms are reponed. a physician must document that the staff member, student teacher, c,ontractor or volunteer does not ha,.,e an active disease.
(I)	The school district shall determine the criteria essential to document a valicl religious emption.

c.	Procedures for the administratioA of the Mantoux tuberculosis test, interpFetation ef reactions, follow up procedt:1res and repo,ting shaU be conducted in aceordance with the guidelines anel requirements ef the ·Nev, Jersey Department of Health.

2.	An individual support staff member may provide health-status information, including medications, that may be of value to medical personnel in the event of an emergency requiring treatment. In such instances, the support staff member may also choose to share with the Principal and, if desired, with the certified school nurse, information regarding current health status to assure ready access in a medical emergency pursuant to N.J.A.C. 6A:32-6.3(c).
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D.	Health Records
1.	A-IJ Hhealth records of candidates for employment who have received a conditional offer of employment and of current employees, including computerized records, shall be secured, stored, and maintained separately from other personnel files in accordance with N.J.A.C. 6A:32-6.3(d).
2.	Health records shall be the property of the Board and may be shared only with authorized individuals in accordance with
N.J.S.A. 18A:16-5 and N.J.A.C. 6A:32-6.3(d).

3.	The portion of the employee's medical record containing a health history may be shared with the Principal and the school nurse with the consent of the employee, as provided in paragraph C.2. above.
E.	Support Staff Member Employees' Physical Examinations and Medical Updates
1.	Support staff member School employee physicals, examinations, and/or annual medical updates shall not require disclosure of HIV status.

F.	Examination of Candidates for Employment
1.	Candidates for employment who have received a conditional offer of employment will also be required to undergo a comprehensive fitness for duty physical examination by a school district approved physician or institution at the Board's expense.
a.	This pre-employment physical examination shall not be used to determine a candidate's disabilities; and
b.	This examination shall be used only to determine whether the applicant is able to perform with reasonable accommodation job-related functions pursuant to ADA.
2.	The physician or institution completing the examination will be provided the fitness requirements for each position.
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H.	Controlled Dangerous Substance Testing

I.	Candidates for employment who have received a conditional offer of employment will be required to complete testing, conducted at the Board's expense, for the usage of CDS control led dangerous substaHces a::; tkey are defined in .J.S.A. 2C:35-2.

a.	Candidates will be allowed privacy during specimen collection. Control and accountability of specimens will be maintained with a chain of custody in accordance with accepted practices and as recommended by the approved laboratory. A laboratory approved by the New Jersey Department of Health will be selected by the Board for such testing.

b.	The laboratory will conduct the test in accordance with industry standard practices for testing for CDS controlled dangerous substances.

c.	A Medical Review Officer, who shall be -is a licensed physician, will review the final results of all positive tests to determine if there is a medical explanation for the results. The Medical Review Officer will review the candidate's medical history and may conduct a medical interview with the candidate to determine any relevant factors contributing to the results of the test. The Medical Review Officer will communicate the results of an investigation regarding positive 4FtJ.g tests for CDS to the candidate and to the Superintendent.

d.	The ADA prohibits employment discrimination against qualified individuals with disabilities. Persons who use drugs illegally (the use of controlled dangerous substances fCDSt and the illegal use of prescription drugs) are not protected by the ADA.		
	
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e.	After a conditional offer of employment, the school district administration and/or the Medical Review Officer may ask the candidate questions concerning current present CDS 6ffig or alcohol use; however, information obtained may not be used to exclude an individual with a disability, based on the disability, unless it can be shown that the reason for exclusion meets the following three tests:

(I)	It must be job-related and cannot be met with reasonable accommodation;

(2)	It must	be consistent	with the demonstrated necessity of conducting business; and

(3)	It must be related to legitimate job criteria.

f.   The school district shall refuse to hire a candidate based upon a test result that indicates the illegal use of a CDS as confirmed by the Medical Review Officer. This action shall be taken even if the candidate claims they helshe recently stopped the illegal use of a CDS illegally lising dffigs.

2. The school district would incur liability 'tmder ADA if a person is e1wluded from a job if the school district erroneoHsly regarded the eandidate to be ae addict eurreAtly using drngs illegally when the drug test showed the presence of a lav,fully prescribed dnig. The SHperietendent •.vill coafer with the Medical Re,,iew Officer regarding all positi11e tests to preYent any ADA liability. The Superintendent will confer with the Medical Review Officer regarding all positive tests to prevent any ADA violation.

I.	Review of Examinations and Assessments [New Section]
The results of a the physical examination or testing of a candidate for employment who has received a conditional offer of employment will be reviewed by the Superintendent and the school physician and/or Medical Review Officer 'Nho in const:tl atioe with the £1,.1perinteedent, will to determine a the candidate's physical and mental fitness to function with reasonable accommodation in the position for which the candidate helshe- has		
		
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made an application. That determination will be made a part of the candidate's application.

J.	Candidates Records

1.	All records regarding pre-employment physicals and drug tests will be maintained in separate medical files and treated as confidential medical records. These records will be:

a.	Kept separate from a candidate's personnel file;

b.	Kept in a locked cabinet in a central school district location; and

c.	Accessible only to the Superintendent and/or designee.

2.	The records of a candidate's physical examination will be submitted to the school medical inspector, who will determine the candidate's physical and mental fitness to function with reasonable accommodation in the position for which he/she has made application. That determination will be made a part of the candidate's application.

3.	A candidate's medical records will be maintained separately from his/her application and will be kept confidential in accordance with paragraph D.

a.	If and when the candidate is employed by this district, the records will be kept in the person's medical file.

b.	If the candidate is not employed by this district within three years the records will be destroyed.

Adopted: 14 March 2012
Revised: 22 January 2025		
	
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June 24

5337 SERVICE ANIMALS

In compliance with Title II of the Americans with Disabilities Act (ADA) as amended by the ADA Amendments Act of 2008, it is the Policy of the Board of Education to permit use of a service animal by an individual with a disability in all areas of the district where the public is normally permitted: in district buildings; on district property; and on vehicles owned, leased, or controlled by the district in accordance with28 CFR §35.136.j

A.	Definitions

1.	"Act" means the Americans with Disabilities Act (ADA) as amended by the ADA Amendments Act of 2008.
2.	"Designated administrator" means Principal or person designated by the Principal to coordinate these activities.
3.	"District" means this school district.
4.	"Handler" means the animal's owner who is an individual with a disability or a person, such as a trainer, assisting the owner with control of the service animal.
5.	"Service animal" means a dog individually trained to do work or perform a specific job or task for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability in accordance with28 CFR §36.104.j
a.	Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition.
b.	The work or tasks performed by a service animal must be directly related to the individual's disability (e.g. navigation, alerting physical support and assistance, preventing or interrupting impulsive or destructive behaviors).		
	
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c.  Work or tasks for the purposes of this definition do not include the provision of emotional support, well-being, comfort, therapy, companionship, or crime deterrence.

B.	Generally Rules

1.	The district shall permit the use of a service animal by an individual with a disability unless:

a.	The	animal	is	out	of	control	and	the	animal's
handler/student does not take effective action to control it;

b.	The animal is not housebroken.

2.	A student with a disability, including autism, shall be permitted access for a service animal in school buildings, including the classroom, on school buses, and on school grounds.

3J.   The service animal shall be under a handler/student's control at all times by use of a leash, tether, voice control, signal, or other suitable means in accordance with N.J.S.A. lSA:46-13.3 and A service animal shall have a ha-mess lease or other eeth:er unless either the handler is unable because of a disability to use a harness leash or other tether or the use of a harness leash; or other tether would interfere with the service animal s safe, effeetii.•e performance of ·,...ark or tasks iAv,hich case the serYice animal m1:1st be otherwise uf!der the handler s coAtrol (e.g. voice control signals, or other effecti'1e meaA-s). (28 CPR §35.136(d).t

4J..  If an animal is properly excluded, the district shall give the individual with a disability the opportunity to participate in the service, program, or activity without having the service animal on the premises in accordance with28 CPR §35.136(b).f

54.  Ifthere are places in the district where it is determined to be unsafe for a handler/student and service animal, reasonable accommodations will be provided to assure the individual with a disability has equal access to the activity.		
	
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6 .  A school official may inquire as to whether the service animal is required due to a disability and what task or work the service animal bas been trai11ed to perform, unless the student's disability and the work or task that the service animal will perform are readily apparent in accordance with
N.J.S.A. 18A:46-13.3. Unless the need for a sert'ice aRimal is readily apparent the individual with a disability or l:!islher parent will be reeiuired to provide the district with information that:
a.	The service animal is required because of a disability· and
b.	What ·Nork or ta5k the animal l=las been trained to perform.
76.	The district may not require documentation, including proof that the animal has been certified, trained, or licensed as a service animal; nor that the dog demonstrates its ability to perform the work or task in accordance with28 CFR §35.136(f).j

8+.		Individuals with a disability who have service animals are not exempt from local animal control or public health requirements.
98-.	A school official may require: SerYice animals must be licensed aod registered in accordance with State and local la11,s.
a.	Certification from a veterinarian that the service animal is properly vaccinated and does not have a contagious disease that may harm students or staff; and
b.	Documentation that any license required by the municipality in which the student resides has been obtained for the service animal.
C.	Delegation of Responsibility

1.	The school shall not be responsible or liable for the care or supervision of the service animal. Tl:!e district is not responsible fur tho care or supervision of a sen•ice anin al in accordance with 28 GfR §35.136(e).

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a.	The district is not responsible to pay for or provide a handler to aid the individual with a disability in the control of the service animal.

b.	The school shall provide reasonable accommodations to allow the handler/student to provide for the care and feeding of the service animal while on school grounds or at a school function. The distriet is responsible to pro1,1ide assistance to a:A iadi-vidual wits a disability in performing the tasks reqliired of the individual for the care and mai11tenance of the service a:Aimal.

2.	If the district normally charges individuals for damage they cause, an individual with a disability may be charged for damage caused by their l'lis or !,er service animal,. in accordance with f28 CPR
§35.136(h).1

3.	The district will designate relief areas for the service animal which will be included in mobility training and orientation of students and animals new to the school.

D.	Notification and Responsibilities

1.	In the event a service animal will be introduced as part of the school community, the designated administrator will develop a comprehensive implementation plan prior to introduction of the service animal into the school to include:

a.	Notification to parents of students who may be in contact with the service animal;

b.	Appropriate accommodations:

(1)	For students who are allergic to the service animal; and/or

(2)	For students who have fears regarding the service animal.		
	
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c.	Appropriate etiquette regarding service animals to include:
(1)	Never pet a service animal while it is working;
(2)	Never feed a working service animal;
(3)	Do not deliberately startle, tease, or taunt a service animal; and
(4)	Do not hesitate to ask the handler/student if they he 0f-5he would like assistance regarding directions for navigating the facility.
2.	The use of a service animal introduced as part of the school community will require inclusion into the student's Individualized Education Plan (IEP) or the student's Section 504 Accommodation Plan.
3.	The district may request, but cannot require, the owner of a service animal introduced as part of the school community and, as included in the student's IEP or Section 504 Accommodation Plan, maintain liability insurance for the service animal. The School Business Administrator/Board Secretary will ensure the school district has appropriate insurance in the event a service animal is introduced as part of the school community.
E.	Miniature Horses
1.	Miniature horses, although not included in the Act under the definition of "service animal," may only be permitted if individually trained to do work or perform tasks for the benefit of the individual with a disability and if they meet the assessment factors outlined in 3. below-:-in accordance with f28 CFR
§35.136(i).f
2.	Ponies and full size horses are not considered miniature horses.
3.	

Assessment factors to determine whether the district can reasonably modify its policies, practices, and procedures to allow for the use of miniature horses on its property, facilities, or vehicles include:
1.	

STUDENTS
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a.	Type, size, and weight of the miniature horse and whether the facility can accommodate those features;

b.	Whether the handler/student has sufficient control of the miniature horse;

c.	Whether the miniature horse is housebroken; and

d.	Whether the miniature horse's presence compromises legitimate safety requirements necessary for safe operation.

4.	All requirements for the use of service animals also apply to the use of miniature horses.

N.J.S.A.18A:46-13.3
28 CFR §35.136
28 CFR §36.104

Adopted:		

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5350 STUDENT surCIDE PREVENTION
The Board of Education recognizes that depression and self-destruction are problems of increasing severity among students. Students under severe stress cannot benefit fully from the educational program and may pose a threat to themselves or others.
The Board directs all school district staff members to be alert to a student who exhibits warning signs of self-destruction or who threatens or attempts suicide. Any such warning signs or the report of such warning signs from another student or staff member shall be taken with the utmost seriousness and reported immediately to the Building Principal/Assistant Principal or designee, who shall notify the student's parent and other professional staff members in accordance with administrative regulations. Immediate action is required regardless of time or day of week, including evenings, weekends and holidays.
The Principal or designee shall immediately contact the parent(s) of the student exhibiting warning signs of suicide to inform the parent(s) the student will be referred to the Child Study Team or a Suicide Intervention Team, appointed by the Superintendent or designee, for a preliminary assessment. Upon completion of the preliminary assessment, the Principal or designee shall meet with the parent(s) to review the assessment. Based on the preliminary assessment, the parent(s) may be required to obtain medical or psychiatric services for the student. In the event the parent(s) objects to the recommendation or indicates an unwillingness to cooperate in the best interests of the student, the Principal or designee will contact the New Jersey Department of Children and Families, Division of Child Protection and Permanency to request intervention on the student's behalf.

In the event the student is required to obtain medical or psychiatric services, the parent(s) will be required to submit to the Superintendent a written medical clearance from a licensed medical professional, selected by the parent(s) and approved by the Superintendent, indicating the student has received medical services, does not present a risk to themselves or others, and is cleared to return to school. The written medical clearance may be reviewed by a Board of Education healthcare professional before the student is permitted to return to school. The parent(s) shall be required to authorize their healthcare professional(s) to release relevant medical information to the school district's healthcare professional, if requested.

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In accordance with N.J.A.C. 6A:14-1.l(d), special education and related services shall be provided to students with disabilities at public expense, with no charge to the parents. A clearance by a psychiatrist or other medical professional as a requirement to return to school is considered an assessment provided at public expense. The district shall not require the parents to incur the cost of psychiatric clearance.
Any school district staff member •,•olunteer or inteFR with reasonable ca 1se to suspect or belieYe that a student has atten pted or completed suicide, shall immediately report the information to the Principal or designee or their immediate supervisor 11;lw  will immediately report it to the Superintendent or designee. The Superint.endent or designee shall promptly report it oHline to the JI.J:e>N Jersey Department of Children and Families or as otherNise requires by the Department of Children and families in accoreance with }U.S.A. .3Q:9/\ 24. In accordance 'Nith N.J.S.A. 30:9A 24i any person who reports an a:ttempted or completed suicide shall have immunity from any civil or criminal liability on accot1nt of the report, unless the person has acted in baa faith or •uith malicious purpose.
In accordance with the provisions of N.J.S.A. 18A:6-111 and 18A:6-112, as part of the required professional development for teachers as outlined in N.J.A.C. 6A:9C-3 et seq., every teaching staff member must complete at least two hours of
instruction in suicide prevention, to be provided by a licensed health care	=
professional with training and experience in mental health issues, in each professional development period. The instruction in suicide prevention shall include information on the relationship between the risk of suicide and incidents of harassment, intimidation, and bullying and information on reducing the risk of suicide in students who are members of communities identified as having members at high risk of suicide.
Not including teaching staff members subject to the requirements of N.J.S.A. lSA:6-112.a. and not including licensed mental health care professionals, a school employee or an employee of a contracted service provider who has regular and direct contact with students, as determined by the Board, shall complete a one-time training program in suicide prevention, awareness, and response identified by the New Jersey Department of Education (NJDOE) pursuant to N.J.S.A. lSA:6-112.c.  A person subject to the requirements of
N.J.S.A. lSA:6-112.b. shall complete the required training program not less than twelve months from the date of the identification by the NJDOE of training programs or twelve months from the person's date of hire, whichever occurs later.

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Not less than twelve months following the date of the identification by the NJDOE of the training programs or not less than twelve months from the person's date of hire, and annually thereafter, the district shall provide to their employees who are subject to the requirements of N.J.S.A. 18A:6-112.a. or b., in a hard copy paper form or in an electronic form, guidelines on the district's reporting and suicide prevention, awareness, and response protocols including, but not limited to, contact information for each school's designated staff who should be notified whenever an employee believes a student may be at risk for suicide.

Each person who is required pursuant to N.J.S.A. 18A:6-112.a. or b. to complete a suicide prevention training program shall have a duty to warn and protect when the following conditions exist:

1.	A student has communicated to that person a clearly identifiable threat of imminent, serious physical violence against oneself and the circumstances are such that a reasonable person would believe the student intended to carry out the threat; or
2.	The circumstances are such that a reasonable person would believe the student intended to carry out an act of imminent, serious physical violence against oneself.
A person acting in good faith and who takes reasonable steps to discharge a duty to warn and protect shall be immune from civil and criminal liability in regard to that disclosure.
Any school district staff member, volunteer, or intern with reasonable cause to suspect or believe that a student has attempted or completed suicide, shall immediately report the information to the Principal or designee or their immediate supervisor who will immediately report it to the Superintendent or designee. The Superintendent or designee shall promptly report it online to the New Jersey Department of Children and Families, or as otherwise required by the Department of Children and Families in accordance with
N.J.S.A. 30:9A-24. In accordance with N.J.S.A. 30:9A-24.i., any person who reports an attempted or completed suicide shall have immunity from any civil or criminal liability on account of the report, unless the person has acted in bad faith or with malicious purpose.

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The Superintendent shall prepare and disseminate guidelines to assist school district staff members in recognizing the warning signs of a student who may be contemplating suicide, to respond to a threat or attempted suicide, and to prevent contagion when a student commits suicide.

N.J.S.A. 18A:6-1 l l; 18A:6-l 12
N.J.S.A. 30:9A-23; 30:9A-24
N.J.A.C. 6A:9C-3 et seq.; 6A:14-1.1

=

Adopted: 14 March 2012
Revised: 9 November 2016
Revised: 24 March 2020
Revised: 23 June 2021
Revised: 22 January 2025

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8420 EMERGENCY AND CRISIS SITUATIONS

The Board of Education recognizes its responsibility to provide for the safety and security in each school building in the district. The district shall w+l-1- develop and implement comprehensive written plans, procedures, and mechanisms that te provide for safety and security in the district's public elementary and secondary schools. Plans and procedures, which shall be in written form, and mechanisms shall provide for, at a minimum: the protection of the health, safety, security, and welfare of the school population; the prevention of, intervention in, response to, and recovery from emergency and crisis situations; the establishment and maintenance of a climate of civility; and support services for staff, students, and their families, in accordance with N.J.A.C. 6A:16-5.l(a).

Pursuant to N.J.S.A. 18A:41-6, "sSchool security drill" means an exercise, other than a fire drill, to practice procedures that respond to an emergency situation including, but not limited to, a bomb threat, non-fire evacuation, lockdown, or active shooter situation and that is similar in duration to a fire drill.

The Superintendent of Schools or designee shall consult with law enforcement agencies, health and social services provider agencies, emergency management planners, and school and other community resources, as appropriate, in the development of the 5eheel- district's plans, procedures, and mechanisms for school safety and security in accordance with N.J.A.C. 6A:16-5.l(b). The plans, procedures, and mechanisms shall be consistent with the provisions of N.J.A.C. 6A:16-5.1 and the format and content established by the Domestic Security Preparedness Task Force, pursuant to N.J.S.A. App. A:9-64 et seq., and the Commissioner of Education. The plans, procedures, and mechanisms shall be reviewed annually, and updated as appropriate.

Pursuant to N.J.S.A. 18A:41-15, in developing its districtwide school safety and security plan, the district shall: demonstrate that it has considered the individual needs of each student with a disability, as enumerated in the students' individualized education programs (IEP), individualized health care plans, 504 plans, or, in the case of students with disabilities enrolled in nonpublic schools, service plans pursuant to N.J.S.A. 18A:46-2.15; and incorporate protocols into the districtwide school safety and security plan for		
	
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communicating the individual needs of each student with a disability, when appropriate and in compliance with the "Family Educational Rights and Privacy Act of 1974," (20 USC §1232g), to third parties including, but not limited to, first responders and emergency management agencies.

A copy of the schooJ district s school safety and security plan shall be disseminated to all school district employees pursuant to N.J.A.C. 6A:16-5.l(c). New employees shall receive a copy of the school districts safety and security plan, as appropriate, within sixty days of the effective date of their employment. All employees shall be notified in writing, as appropriate, regarding updates and changes to the school safety and security plan.

The seheel district shall develop and provide an in-service training program for all school district employees to enable them to recognize and appropriately respond to safety and security concerns, including emergencies and crises, consistent with the scheel district's plans, procedures, and mechanisms for school safety and security and the provisions of N.J.A.C. 6A:16-5.l. New employees shall rece.ive the #t+s in-service training, as appropriate, within sixty days of the effective date of their employment. The +hls in-service training program for all employees shall be reviewed annually and updated, as appropriate.

The Board shall ensure individuals employed in the district in a substitute capacity are provided with information and training on the district's practices and procedures on school safety and security including instruction on school security drills, evacuation procedures, and emergency response protocols in the district and the school building where the individuals are employed in accordance with the provisions of N.J.S.A. 18A:41-7.b. In the event an individual is employed in a substitute capacity in the district at the time the school safety and security training  is being provided  to full-time employees pursuant to
N.J.S.A. 18A:41-7.a., the district shall include the individual in the training.

Any information or training provided pursuant to N.J.S.A. 18A:41-7 shall address the unique needs of students with disabilities in the event of a fire drill, school security drill, or actual emergency situation. All full-time employees and individuals employed in the district in a substitute capacity shall be made aware of any anticipated mobility, sensory, medical, social, communication, emotional, regulatory, and decision-making support needs of students in the care of the employee and any supports, modifications,		
	
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POLICY GUIDE

OPERATIONS
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accommodations, and services to be provided to students, as enumerated in their IEPs, individualized health care plans, 504 plans, or service plans pursuant to N.J.S.A. 18A:46-2.15.

The district shall ensure a student's unique mobility, sensory, medical, social, communication, emotional, regulatory, and decision-making needs in the event of a fire drill, school security drill, or an actual emergency situation that may occur on school grounds is maintained in the student record. The documentation maintained in the student record shall indicate whether or not the student is able to safely and fully participate in fire drills or school security drills without the use of supplementary supports, modifications, accommodations, or services, or if any accommodations are needed, including determining areas of refuge during an emergency, in accordance with N.J.S.A. 18A:46-2.15.a.
If it is determined a student requires supplementary supports, modifications, accommodations, or services in order to safely and fully participate in a fire drill or school security drill, a written plan shall be maintained in the student record, pursuant to N.J.S.A. 18A:46-2.15.b. The written plan shall: describe the anticipated mobility, sensory, medical, social, communication, emotional, regulatory, and decision-making support needs of the student during a fire drill or school security drill and during an actual emergency situation; describe the supports, modifications, accommodations, and services to be provided to the student during a fire drill or school security drill and during an actual emergency situation; and describe the role of school employees in supporting the student during a fire drill or school security drill and during an actual emergency situation, including the need for any specific training of school employees. The district shall on a regular basis, but not less than once annually, perform a review of any determinations made pursuant to N.J.S.A. 18A:46-2.15 to evaluate the school security needs of a student.
Every Principal of a school of two or more rooms, or of a school of one room, when located above the first story of a building, shall have at least one fire drill and one school security drill each month within the school hours, including any summer months during which the school is open for instructional programs.,--aH4 shall require all teachers of all schools,	Employees of the district, whether occupying buildings of one or more stories, shall te keep all exterior doors and exits of tl='teir respeeti¥e rooms and buildings unlocked during the scl='tool hOHrS;
locked  at  all times except when  necessary  to comply with the

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requirements set forth in the Uniform Fire Code, including applicable requirements during an emergency lockdown or an emergency lockdown drill. All students and staff shall fully participate in each drill conducted to the greatest extent practicable and, when appropriate, utilize procedures for assisting in the rescue of persons unable to use the general means of egress to ensure that participation does not pose a safety risk. Where school buildings have been provided with fire escapes, they shall be used by a part or all of the students performing every fire drill. An actual .fu.:e.-eF school security emergency that occurs at a school during the month ood that includes activities which are the equivalent of a drill shall be considered a school security drill for the purposes of meeting the requirements ofN.J.S.A. 18A:41-l.

Every school in the district shall conduct a school security drill within the first fifteen days of the beginning of the school year. In accordance with N.J.S.A. 18A:41-7a., nNotwithstanding any other provision of law to the contrary, the district shall ensure that a school security drill that occurs when students
are present:

1.	Includes clear, developmentally and age-appropriate messaging to students and staff at the conclusion of the drill that the event is a
drill and that no current danger exists;	=
2.	Does not expose students to content or imaging that is not developmentally or age-appropriate;

3.	Is paired with trauma-informed approaches to address any student inquiries or concerns which may arise as a result of a school security drill;

4.	Does not include the use of fake blood, real or prop firearms, or the simulations of gun shots, explosions, or other sounds or visuals that may induce panic or a traumatic response from a student or school district employee;

5.	Does not require a student to role play as a victim, but may include first aid training in which students participate; and

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6.	Is accessible to students with disabilities and mental health conditions, and provides all necessary accommodations for these students.

The Principal or designee shall provide written notification to the parent of a student enrolled in the school following completion of a school security drill, which notice shall be provided to the parent by no later than the end of the school day on which the school security drill is conducted.

The Principal or designee will provide local law enforcement or other emergency responders, as appropriate, with a friendly notification at least forty-eight hours prior to holding a school security drill. A law enforcement officer shall be present at a minimum of one school security drill in each school year in order to make recommendations on any improvements or changes to school security drill procedures that the officer may deem advisable in accordance with N.J.S.A. l SA:41-1. The 5€heel district may permit emergency personnel access to the buildings and grounds of its schools for school security drills that are scheduled outside of school hours and during such times as students are not present, pursuant to N.J.S.A.18A:41-7a.c.
The -sehoo-1- district shall review and update its school security drill procedures using a process that coincides with the review of the school safety and security plan developed pursuant to N.J.A.C. 6A:16-5.1 and collects input from emergency personnel; parents of students enrolled in the 5€heel district; teachers and staff employed in the district; mental health professionals; and student government representatives from multiple grade levels, pursuant to N.J.S.A. 18A:41-7a.d.

The sGhee+ district shall annually track data on such measures and information as required by the Commissioner of Education, and shall report the data to the Commissioner, pursuant to N.J.S.A. 18A:41-7a.e.

Such drills and in-service training programs shall be conducted in accordance with a building security drill guide and training materials that educate school employees on proper evacuation and lockdown procedures in a variety of emergency situations on school grounds in accordance with N.J.A.C. 6A:16-5.1.

OPERATIONS
8420/page 6 of 6 Emergency and Crisis Situations

The scl½OO! district will be required to annually submit a security drill statement of assurance attesting to the completion of monthly school security drills to the New Jersey Department of Education/County Office of Education by June 30 of each school year, in accordance with N.J.A.C. 6A:30 App.A. Each school in the district will be required to complete and retain a security drill record form as required by the New Jersey Department of Education.

N.J.S.A. 2C:33-3
N.J.S.A. App.A.:9-86
N.J.S.A. 18A:41-l; 18A:41-2; 18A:41-6; 18A:41-7; 18A:41-7a.;
18A:41-15; 18A:46-2.15
N.J.A.C. 6A:16-5.l; 6A:30 App.A.

Adopted: 14 March 2012
Revised: 23 June 2021
Revised: 13 October 2021
Revised: 19 October 2022
Revised: 22 January 2025		

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Firearms and Weapons
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8467 FIREARMS AND WEAPONS

The Board of Education prohibits the possession, use, or exchange of any firearm or weapon in any school building, on school grounds, at any school-sponsored event, and on school sanctioned transportation except as the possession and use of a firearm or weapon is authorized by law and required in the performance of the possessor's duty.

For the purpose of this Ppolicy, "weapon" means items enumerated in N.J.S.A. 2C:39-l(r), except a firearm as defined by N.J.S.A. 2C:39-l(f) including anytbing readily capable of lethal u e or of inflicting serious bodily injury. "Weapon" includes. but is not limited to, all firearms, knives. dangerous instruments intended to inflict harm, components that can be readilv assembled into a weapon, explosive devices, imitation firearms, and 3D­ printed firearms. For the purposes of this Ppolicy, "firearm" means those items enumerated in N.J.S.A. 2C:39-l(f) and 18 U;S;C,-§921.

Pursuant to N.J.A.C. 6A:16-6.3(b), whenever a school employee develops reason  to  believe  a  firearm,  as  defined  in  N.J.S.A.  2C:39-l(f)  and
18 USC §921, or other deadly weapon, whether enumerated in N.J.S.A. 2C:39-l(r), except a firearm as defined in N.J.S.A. 2C:39-l(f) and 18 USC §921, bas unlawfully been brought onto school grounds or a student or other person is in unlawful possession of a firearm or other deadly weapon on or off school grounds, or a student or other person bas committed an offense with or while in possession of a firearm on or off school grounds or during school operating hours, the matter shall be reported as soon as possible to the Principal or designee, or in the absence of the Principal or designee, to the staff member responsible at the time of the alleged violation. Either the Principal or designee or the responsible staff member shall notify the Superintendent, who in turn shall notify as soon as possible the county prosecutor or other law enforcement official designated by the county prosecutor to receive such information. The Superintendent or designee shall provide to the county prosecutor or designee all known information concerning the matter, including the identity of the student or staff member involved.

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AAy st.udeAt or school employee who has reasoRable grouAds to suspect the preseAce of a weapOA prohibi.ted by this policy shall immediately report his/her suspicion  to  the 		The  Principal  or  designee
	 (wac es tJmi()l!,semeeee) shall conduct an appropriate search in accordance with Policy N&.- 5770 - Student Right of Privacy and, if appropriate and feasible, confiscate any firearm or weapon discovered in the course of the search. The Principal or designee He/she shall, if appropriate and feasible may summon the aid of law enforcement officials officers in the conduct of the search. Any school employee who confirms the presence of a firearm or weapon under circumstances that place persons at serious risk may confiscate the firearm or weapon immediately and may use such force as is reasonable and necessary to obtain possession.

=============

Unless the firearm or weapon has been taken into custody by a law enforcement
official e.ffieer, the Principal or designee	shall immediately secure the store any confiscated firearm or weapon in a securely and locked location bmt or coAtainer and report the presence of the firearm or weapon to the Superintendent. Pursuant to N.J.A.C. 6A:16-6.3(b), t+he Superintendent shall promptly notify. ey telephoAe call and by letter local law enforcement tl=le Chief of Police of 	 (die mueieipality; regieBal  smte "the mueieipelily ilt 'fiieh the sehool Elismet is lemted'9 that a firearm or weapon is present on school premises; the notice shalJ and request removal of the firearm or weapon by an authorized law enforcement official effieef. The Superintendent shall obtain and file a receipt for any firearm or weapon removed by a law enforcement official effieef.

Any student who possesses, uses, or exchanges a firearm or weapon in violation of this Ppolicy shall be subject to stringent discipline which may include expulsion. Any student or school employee who suspects or knows of the presence of a firearm or weapon in violation of this Ppolicy and fails to report the same shall be subject to discipline. Pursuant to N.J.A.C. 6A:16-6.3(b), aAny person who possesses a firearm or weapon on school premises or school transportation or at a school-sponsored function shall be reported to the appropriate law enforcement agency.

The Board shall immediately remove a student who is convicted or adjudicated delinquent for possession of a firearm on school grounds; convicted or adjudicated delinquent for committing a crime while in possession of a firearm on school grounds; or found knowingly in possession

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of a firearm on school grounds from the school's general education program for a period of not less than one calendar year, in accordance with N.J.A.C. 6A:16-5.5(a) and Policy and Regulation 5611 - Removal of Students for Firearms Offenses.
AR)' student who is convicted or is fill adjudicated deli-nquent for possession of a firearm or who is fuund to be in possession of a firearm on school 13roperty FRUst eo immediately remo1;ed from the reg1:1lar education program aAd pro•,rided-witll an alternative program pending a hearing before the Board of Education. Students convicted or found to be delinquent fur possessi.ng a firearn on school property on a school eus, or at a school sponsored function or committing a cri:ffie •Nhile possessing a firearm shall be immediately remo•,1ed from the regular ed1:1cation program for a period of not less than one calenda-r year and placed in an altemati¥e education school or progra1"F1 pending a hearing before the Board of

6ducation to remo>,•e the student. (Chapters 127 and 128 of Tolerance for Guns Act)

' I 995 The Zero

		

The Board shall immediately remove a student who commits an assault, as defined under N.J.S.A. 2C:12-la(l), with a weapon, which includes, but is not limited to, items enumerated in N.J.S.A. 2C:39-l(r),	including a firearm as defined by N.J.S.A. 2C:39-l(f) and 18 USC §921, upon a teacher, administrator, other school board employee, district Board of Education member, or another student on school grounds, pursuant to N.J.S.A. lSA:37-2.2 through 2.5, from the school's general education program for a period not exceeding one calendar year, in accordance with N.J.A.C. 6A:16-5.6(a) and (b) and Policy and Regulation 5613 - Removal of Students for Assaults with Weapons Offenses. Any studoot who commits an assault upon FReffibers of the sdwol community with a weapon other than a firearm on school 13roperty m1:1st be immediately remo,•ed from the regular education program and provided •Nith an alternafrre 13rograrn pending a hearing eefore the Board of Education. (Cha13ters 127 and 128 of 1995 The Zero Tolerance for Guns Act)
Students with disabilities violating the prov1s10ns of this Ppolicy shall be
addressed dealt with in accordance with the provisions ofN.J.A.C. 6A:14-:2.8.

Nothing in this Ppolicy shall be construed to prohibit the reporting of a crime committed by a child with a disability to the appropriate law enforcement or judicial authorities, or to prevent such authorities from exercising their responsibilities with regard to the application of Federal or State law to crimes committed by a child with disabilities.

:;

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8467/page 4 of 4
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The procedures for AB)' student requiring removal from and return to the general regular education program of a student for firearms offenses and assault with weapons offenses for the reasoRs enumerated abo¥e shall be removed in accordance with Policy and Regulation Ne,. 5611 - Removal of Students for Firearms Offenses and Policy and Regulation 5613 - Removal of Students for Assaults with Weapons Offenses.

The Superintendent, or designee, shall prepare regulations to implement this Ppolicy for the guidance of school staff in dealing with incidents involving firearms or weapons in the school district.

The school district's reporting requirements to law enforcement officials and the handling of firearms and weapons outlined in this Policy and Regulation 8467 and in accordance with N.J.A.C. 6A:16-3 and N.J.A.C. 6A:16-4 shall be in addition to any reporting and handling requirements included in the current Memorandum of Agreement Between Education and Law Enforcement Officials.

N.J.S.A. 2C:12-l(a)l; 2C:39-1 et seq.; 2C:58-6.1; 2C:58-15
N.J.S.A. 18A:6-1; 18A:37-2.2; 18A:37-2.3; 18A:37-2.4; 18A:37-2.5
N.J.S.A. 23:4-16
N.J.A.C. 6A:14-2.8 et seq.; 6A:16-5.5; 6A:16-5.6; 6A:16-6.3; 6A:16-6.4
Chapters 127 and 128 of 1995, The Zero Tolerance for Guns Act 18 U-S,C"'921
20 u"'s"'c"'1415

Adopted:14 March 2022
Revised: 22 January 2025		

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REGULATION GUIDE

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R 8467 FIREARMS AND WEAPONS

A.	Definitions - N.J.A.C. 6A:16-1.3

1.	"Weapon" means items enumerated in N.J.S.A. 2C:39-l(r), except a firearm as defined by N.J.S.A. 2C:39-l(f).

2.	"Firearm" means items enumerated in N.J.S.A. 2C:39-l(f) and 18 USC §921.

3.	"School grounds" means and includes land, portions of land, structures, buildings, and vehicles, when used for the provision of academic or extracurricular programs sponsored by the school district or community provider. School grounds also includes school buses, school-sponsored functions, structures that support the buildings, such as school district wastewater treatment facilities; generating facilities; and other central service facilities including, but not limited to, kitchens and maintenance shops. School grounds also includes other facilities as defined in N.J.A.C. 6A:26- l .2, playgrounds, and recreational places owned by municipalities private entities, or other individuals during times when the school district ha exclu ive use of a portion of the land.

B.	Reporting to Law Enforcement - N.J.A.C. 6A:16-6.3

1.	

Whenever a school employee develops reason to believe a firearm, as defined in N.J.S.A. 2C:39-l(f) and 18 USC §921, or other deadly weapon whether enumerated in N.J.S.A. 2C:39-1(r), except a firearm as defined by .J. .A. 2C:39- I(f) and 18 USC 921 has unlawfully been brought onto school grounds or a student or other person is in unlawful possession of a firearm or other deadly weapon on or off school grounds, or a student or other person has committed an offense with or while in possession of a firearm on or off school grounds or during school operating hours, the matter shall be reported as soon as possible to the Principal or designee, or in the absence of the Principal or designee, to the staff member responsible at the time of the alleged violation.
1.	
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a.	Either the Principal or designee or the responsible staff member shall notify the Superintendent, who in turn shall notify as soon as possible the county prosecutor or other law enforcement official designated by the county prosecutor to receive such information.

b.	The Superintendent or designee shall provide to the county prosecutor or designee all known information concerning the matter, including the identity of the student or staff member involved.

c.	All incidents shall be reported under N.J.A.C. 6A:16-6.3 utilizing the Student Safety Data System, pursuant to
N.J.A.C. 6A:16-5.3(e)l, where appropriate.

C.	Handling of Firearms and Dangerous Weapons-N.J.A.C. 6A:16-6.4

1.	In accordance with N.J.A.C. 6A:16-6.4(b), whenever a school employee seizes or comes upon a firearm or dangerous weapon, school officials shall:

a.	In the case of a firearm, immediately advise the county prosecutor or appropriate law enforcement official, and secure the firearm pending the response by law enforcement to retrieve and take custody of the firearm; and

b.	In the case of a dangerous weapon other than a firearm, immediately advise the county prosecutor or appropriate law enforcement official, and secure the dangerous weapon pending the response by law enforcement to retrieve and take custody of the dangerous weapon.

2.	School employees in custody of a firearm or dangerous weapon shall take reasonable precautions, according to Board procedures, to prevent the theft, destruction, or unlawful use of the firearm or dangerous weapon by any person, pursuant to N.J.A.C. 6A:16-6.4(c).
1.	

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a.	The Principal shall place the firearm or dangerous weapon in a secure and locked location.

b.	In the event any person other than the Principal is permitted access to the firearm or dangerous weapon prior to its retrieval by a law enforcement official, that person shall enter their name and signature on the record along with the time and date of inspection and the reason for the access. Access to the firearm or dangerous weapon will be permitted only in the presence of the Principal.
c.	The law enforcement official who takes custody of the firearm or dangerous weapon shall be required to sign and date the record to indicate their receipt of the firearm or dangerous weapon.
3.	The Principal shall provide to the law enforcement official who takes custody of the firearm or dangerous weapon:

a.	All information concerning the manner in which the firearm or dangerous weapon was confiscated;

b.	The identity of all persons who had custody of the firearm or dangerous weapon following its confiscation; and

c.	The identity of any student or staff member believed to have been in possession of the firearm or dangerous weapon.

4.	Any person employed or engaged in a school or educational institution may, within the scope of their employment, use and apply such amounts of force as is reasonable or necessary to obtain possession of weapons or other dangerous objects upon the person or within the control of a student, pursuant to N.J.S.A. l 8A:6-l.

Adopted -1:ssHed: 14 March 2012
Revised: 22 January 2025

		

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Volunteer Athletic Coaches and Co-Curricular
Activity Advisors/Assistants
June 24

9181 VOLUNTEER ATHLETIC COACHES AND CO-CURRICULAR ACTIVITY ADVISORS/ASSISTANTS
The Board of Education recognizes the services of volunteer athletic coaches and co-curricular activity advisors/assistants bring unique skills to the district, enrich the athletic and co-curricular program, assist district coaching and co-curricular staff members in the performance of their duties, and enhance the relationship between the school district and the community. Therefore, the Board authorizes a program for the utilization of volunteer athletic coaches and co-curricular activity advisors/assistants in the district.
For the purposes of this Policy, "volunteer athletic coach and co-curricular activity advisor/assistant" is a person who is not paid by the Board of Education assisting under the direct supervision of an appropriately certified or licensed school district employee, and provides assistance for the school activity.
The Superintendent of Schools or designee=============== will be responsible for the recruitment and screening of volunteer athletic coaches and
co-curricular activity advisors/assistants and their assignment. The district is not obligated to utilize the proffered services of a volunteer whooe abilities or interests Eio not ser¥e the needs of the school district as determined by the Superintendent.
These volunteers must be persons of known character responsibilit,· at-1d integrity anel m1:1st be recommended by the Superintendent and approved by the Board ef Eelllcation prior to assuming any responsibilities.
The Superintendent or designee ================ will prepare and promulgate  rules of conduct  for  volunteer  athletic coaches and  volunteer
co-curricular activity advisors/assistants.  Each volunteer athletic coach and co-curricular activity advisor/assistant will be given a copy of this Policy.
The following guidelines shall govern the service of a volunteer athletic coach and volunteer co-curricular activity advisor/assistant:
1.	

Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants may serve only under the direction and direct immediate supervision of an appropriately certified or licensed a head and/or assistant coach or activity advisor or assistant employed by the Board;
1.	
POLICY GUIDE

COMMUNITY
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Volunteer Athletic Coaches and Co-Curricular
Activity Advisors/Assistants

2.	Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants must clearly understand their duties and responsibilities and perform no services outside those duties;

3.	Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants serve only in a support capacity and only head or assistant coaches or activity advisors or assistants employed by the Board are responsible for the supervision and instruction provided to students participating  in athletic programs or co-curricular activities;

4.	Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants shall respect the individuality, dignity, and worth of each student;

5.	Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants are not permitted access to student records;
6.	Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants must not disclose exercise discretiOfl in disclosing any confidential student matters the volunteer athletic coach or volunteer activity advisor/assistant or assjstant emplo;·ed b;• the Board becomes aware of as a result of their volunteer responsibilities;

7.	Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants shall iffi:i-St consult with the Superintendent or designee =====-=--=--=--=--=---=---=regarding any matters or questions regarding their duties and responsibilities;

8.	Volunteer co curric1:1lar activity advisorslassistaots must eoRsalt
•Nith the	 regarding any matters or questions regarding tbeir duties aad responsibilities·

89-. Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants shall receive no financial remuneration from the Board; and

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9181/page 3 of 3 Volunteer Athletic Coaches and Co-Curricular
Activity Advisors/Assistants

9-1-0. Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants may be immediately relieved of their volunteer responsibilities, with or without cause, by the Superintendent with such action to be recommended to the Board by the Superintendent at the next Board mMeeting following relief of duties.
Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants will be screened for tuberculosis in accordance with the current New Jersey Department of Health Guidance for Tuberculosis (TB) Testing in New Jersey Schools.
Volunteer athletic coaches and volunteer co-curricular activity advisors/assistants will be required to participate in all mandated trainings required for their position and any other trainings as required by the Superintendent or designee.
(Optional
AU school volunteer athletic coaches and co-curricular activity advisors/assistants must:
Choose one or more of the following:
x	possess a New Jersey substitute teacher credential;
x		obtain a criminal history record check to be reimbursed by the Board;
sign a waiver for workers' compensation if required by the school district's insurance company:
be provide docuFRentation that a Mantoux test has been administered·and
oGther.

N.J.S.A. 18A:6-7.l; 18A:6-7.2

Adopted:		
	
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POLICY GUIDE

100

PHILIP D. MURPHY
Governor
TAHESHAL WAY
Lt. Governor

$5fofe of efu 3/erseu
DEPARTMENT OF EDUCATION
PO Box500
TRENTON, NJ 08625-0500	KEVIN DEHMER
Acting Commissioner

January 27, 2025

TO:	Board Secretary/School Business Administrator Chief School Administrator
03	BERGEN
5150 TEANECK TWP
SUBJECT: 2023-24 Per Pupil Costs - Tuition
We have completed our review of your district's costs per pupil for the 2023-24 school year pursuant to the provisions of N.J.A.C. 6A:23A -17.1. The certified costs per pupil for tuition adjustment purposes are listed below.

Preschool/K		$18,317	Grades 1-5	$20,615	
Grades 6-8		$20,434	Grades 9-12	$21,454	
LLD Mild to	Mod	$30,635	Emot. Reg. Imp. (BD)	$72,479	

Multiple disability

$41,580 Preschool Dis. - FT

$39,815

The costs per pupil printout which details the 2023-24 calculation is also enclosed.	For further information concerning the above, please contact tuition@doe.nj.gov.

Enclosure to Board Secretary/School Business Administrator only C: County Superintendent

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